Published date: 1 March 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 20 March 2017

Contract summary

Industry

  • Stakeholders representation services - 79112100

Location of contract

SW1A 2AW

Value of contract

£99,000

Procurement reference

TRN 1252/12/2016

Published date

1 March 2017

Closing date

20 March 2017

Contract start date

27 March 2017

Contract end date

30 September 2017

Contract type

Service contract

Procedure type

Other:

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Department for Business, Energy & Industrial Strategy (BEIS) wishes to commission a project to prepare and facilitate a suite of stakeholder engagement workshops in support of the Geological Disposal Facility consultations on the National Policy Statement (NPS) and the Working with Communities policy. It is important that communication and engagement activities are undertaken in support of these consultations, to ensure openness and transparency, and gather views from a wide range of stakeholders to inform policy development and ensure that the process is robust.

As part of the consultation process, BEIS plans to run up to six stakeholder engagement workshops which will compliment a range of other engagement activity. The workshops will provide an opportunity to brief key stakeholders on GDF policy and ensure they understand the detail of the NPS and Working with Communities policy enabling them to submit a considered response to the consultations. In addition, the NPS consultation legally requires consultation with statutory stakeholders.

It is envisaged that the chosen supplier will support BEIS by undertaking the following tasks to enable the stakeholder engagement workshops:

- Support the BEIS GDF siting team with developing the engagement plan for two consultations - providing advice and expertise on best practice stakeholder engagement techniques for running the events.

-Develop workshop facilitation plans for the stakeholder engagement events and the relevant materials, to include agreed outcomes for delivery through each set of workshops. It is expected the contractor will use their experience and expertise to make these materials both comprehensible and engaging for the relevant target audiences in April 2017.

- To source options and organise the venue hire by mid April (payment for the venues will be made directly by BEIS and therefore not included in this tender)

- To send invites to the stakeholder workshop attendees when the consultations launch, and manage the invitation process to ensure the stakeholders that we want to engage with are present at the events.

- To facilitate and take notes for the stakeholder engagement workshops in June/July

- To compile a report of each workshop which captures the discussions held during the workshops, which can then be fed into the policy development.

More information

Attachments

Additional text

How to Apply: If you wish to take part in this procurement please see the attached Tender documents attached to this Notice and send your completed Proposal to Tina Markose at address stipulated in the "Who to Contact" section.
Any late submissions will not be considered. BEIS reserves the right to halt the procurement process and to not award a contract. BEIS will not be held liable for recovery of costs from unsuccessful bids if a contract is not awarded. All costs will be borne by the bidding organisations. If a contract is created it will be upon BEIS Standard Terms and Conditions or the Short Form Terms and Conditions, which are available on Contracts Finder with this notice. Completed tender submission must be returned by post to BEIS, address given at the top of this advertisement, by midday on 20 March 2017. We require 3 hard copies (one of which must be signed). Electronic versions of your bids are to be sent AFTER the deadline to Tina Markose tina.markose@beis.gov.uk . After reviewing and evaluating the written proposals, BEIS may decide to hold bid clarification meetings with suppliers. If successful and upon contract signature, the supplier is expected to attend a kick-off meeting taking place in week commencing 27 March 2017. Project completion is required by 30 September 2017.

About the buyer

Contact name

Tina Markose

Address

Area 2D, 3 Whitehall Place
London
SW1A 2AW
England

Telephone

0300 068 2852

Email

tine.markose@beis.gov.uk