Published date: 6 January 2023
This notice was replaced on 9 November 2023
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 9 November 2023)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Vehicle-fleet management services - 50111100
Location of contract
England
Value of contract
£175,000
Procurement reference
GLOSCC001-DN650250-19636949
Published date
6 January 2023
Closing date
10 February 2023
Closing time
12pm
Contract start date
1 May 2023
Contract end date
30 April 2027
Contract type
Service contract
Procedure type
Not applicable
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
On 15th August 2022, Gloucestershire County Council (GCC) commenced the procurement of a Fleet Management System for its new Corporate Fleet Unit (CFU).
Unfortunately, all the bids received were non-compliant, due to a number of significant requests for change in respect of the terms and conditions as published at time of the ITT.
The Council decided that the only fair and realistic course of action was to abandon the procurement and develop a revised set of terms and conditions.
Gloucestershire County Council (GCC) is advertising this opportunity to provide a Fleet Management System for its new Corporate Fleet Unit (CFU).
The CFU is responsible for the maintenance and repair of a mixed vehicle fleet and includes vehicles operated by Gloucestershire Fire and Rescue Service (GFRS), as well as a number of fleets delivering service for Highways, Street works, social care and telecare.
GCC (including GFRS) currently runs and maintains a fleet of approximately 220 vehicles and is also responsible for ensuring that vehicles are operated fully in line with current laws, regulations and (from a fire perspective) community service SLA's.
GFRS has an in-house vehicle workshop, where it maintains all its vehicles and equipment, whereas GCC uses an outsourced approach using external suppliers.
We are looking to implement a fleet management system to record all aspects of fleet management in order to manage the fleet as currently we have two separate systems across GCC and GFRS.
The contract shall be for a period four (4) years, with the option to extend for one (1) period of up to 12 months.
A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH
Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
More information
Additional text
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A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH
Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
About the buyer
Contact name
Foong Ken Pagan
Address
Shire Hall
Gloucester
GL1 2TH
England
Telephone
+44 1452425586
foongken.pagan@gloucestershire.gov.uk
Website
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