Published date: 9 November 2023

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 10 February 2023, 12pm

Contract summary

Industry

  • Vehicle-fleet management services - 50111100

Location of contract

England

Value of contract

£175,000

Procurement reference

GLOSCC001-DN650250-19636949

Published date

9 November 2023

Closing date

10 February 2023

Closing time

12pm

Contract start date

1 May 2023

Contract end date

30 April 2027

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

On 15th August 2022, Gloucestershire County Council (GCC) commenced the procurement of a Fleet Management System for its new Corporate Fleet Unit (CFU). \r
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Unfortunately, all the bids received were non-compliant, due to a number of significant requests for change in respect of the terms and conditions as published at time of the ITT. \r
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The Council decided that the only fair and realistic course of action was to abandon the procurement and develop a revised set of terms and conditions.\r
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Gloucestershire County Council (GCC) is advertising this opportunity to provide a Fleet Management System for its new Corporate Fleet Unit (CFU). \r
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The CFU is responsible for the maintenance and repair of a mixed vehicle fleet and includes vehicles operated by Gloucestershire Fire and Rescue Service (GFRS), as well as a number of fleets delivering service for Highways, Street works, social care and telecare. \r
GCC (including GFRS) currently runs and maintains a fleet of approximately 220 vehicles and is also responsible for ensuring that vehicles are operated fully in line with current laws, regulations and (from a fire perspective) community service SLA's.\r
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GFRS has an in-house vehicle workshop, where it maintains all its vehicles and equipment, whereas GCC uses an outsourced approach using external suppliers. \r
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We are looking to implement a fleet management system to record all aspects of fleet management in order to manage the fleet as currently we have two separate systems across GCC and GFRS. \r
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The contract shall be for a period four (4) years, with the option to extend for one (1) period of up to 12 months.\r
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A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH\r
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Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/\r

More information

Previous notice about this procurement

GCC Fleet Management System 2023

  • Opportunity
  • Published 6 January 2023

Additional text

A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH
Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/

Award information

Awarded date

5 June 2023

Contract start date

25 September 2023

Contract end date

24 September 2027

Total value of contract

£187,209

This contract was awarded to 1 supplier.

Chevin Fleet Solutions Limited

Address

The Old School House
Chapel Street
Belper
Derbyshire
DE56 1AR

Reference

None

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Foong Ken Pagan

Address

Shire Hall
Gloucester
GL1 2TH
England

Telephone

+44 1452425586

Email

foongken.pagan@gloucestershire.gov.uk

Website

https://www.gloucestershire.gov.uk