Published date: 19 October 2023
This notice was replaced on 15 April 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 15 April 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Event services - 79952000
Location of contract
United Kingdom
Value of contract
£800,000
Procurement reference
STC1173(A)
Published date
19 October 2023
Closing date
28 November 2023
Closing time
12pm
Contract start date
1 April 2024
Contract end date
31 March 2029
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Parliament maintains a variety of contingency options which can be deployed in the event of a disruption to part or all of the Parliamentary Estate. These contingency options ensure the continuity of parliamentary business with a primary focus on maintaining critical, high-level business activities.
Various options exist which provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re- located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance to Members, Peers, their staff, staff of both Houses and visitors to the estate.
As part of any future contract the successful bidder will be required to carry out the build in any venue as required across the UK. The Client will be responsible for the hire of the venue prior to an activation or planned rehearsal of the build.
The successful bidder should be aware and acknowledge that the plans may not be activated for real during the life of this contact.
The Authority will require the successful bidder to undertake a number of activities within the delivery of the contract, but not limited to the following activities:
1) Validation of existing designs and associated build schedules
2) Storage and Logistics
3) Potential rehearsals of build with existing Parliamentary supply chains
4) Ongoing contract management
5) Set up and ongoing management of arrangements to allow real life activation of options at little or short notice.
The contract term is 3 years, plus 1+1 option years
The initial ITT Documents are accessible via UK Parliament`s e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable.
To access the initial documents (Non-Disclosure Agreement and ITT documents) select the tender reference STC1173(A) in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the initial tender documents (sensitive documents will be excluded at this point subject to below).
If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PCD Business Support team via email: pcd@parliament.uk for further assistance.
The initial ITT suite include a Non-Disclosure Agreement (NDA) and most of the ITT Documents, but excludes some documents that will be released after compliance with instructions in the ITT Instruction Document.
About the buyer
Contact name
David Martin
Address
Palace of Westminster
London
SW1A 0AA
England
Telephone
+44202191600
Website
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