Published date: 15 November 2017

This notice was replaced on 22 March 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 22 March 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Repair and maintenance services - 50000000

Location of contract

OX11 0QX

Value of contract

£90,000

Procurement reference

UK SBS FM17053

Published date

15 November 2017

Closing date

29 November 2017

Contract start date

15 December 2017

Contract end date

15 December 2020

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The final date and time for the submission of bids is Wednesday 29th November 2017 at 15:00pm

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the CCS eSourcing Portal.

Brief Description of Requirement

STFC RAL are looking to procure Maintenance and Breakdown Cover for UPS units and 2 Diesel Generators. This contract is to provide maintenance and breakdown cover for the UPS units and 2 diesel generators listed below, this includes units housed in two separate buildings on the one site. (Target Station 1 and 2). For this requirement we require bidders to have a intricate knowledge of UPS systems and Diesel Generators, and to be able to adhere to the following -

1.1. A minimum of two planned maintenance site visits per twelve month period, completed during normal daytime working hours by prior arrangement with STFC.
1.2. Agreement shall be comprehensive of all parts, labour and travel costs with the exception of replacement batteries and capacitors.
1.3. The proposed minimum duration of this contract is for 1 year.
1.4. Additional or replacement units may be added to this contract after their initial 12 month warranty agreement has expired.
1.5. 24 hour comprehensive breakdown cover is required 7 days a week for 365 days a year.
1.6. Breakdown call-out response time to customer site shall not to exceed 4 hours from receipt of call.


*Please see attached ITQ Document for more points - within the Specification section*


Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System.

This contract will be awarded based on the evaluation criteria set out in the ITQ document.

How to Apply

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement.

To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice.

If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk

Your email must clearly state:
• the name and reference for the procurement you wish to register for;
• the name of the registered Bidder;
• the name and contact details for the registered individual sending the email.


Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control

More information

Attachments

Additional text

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the bid documents.

Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control

How to Register on the CCS eSourcing Suite

Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk.

Your email must clearly state:
• name and reference for the procurement you wish to register for;
• name of the registered Bidder;
• name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder.

As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503

Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About UK Shared Business Services -

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.

For full details of our partner base please review the following link: http://www.uksbs.c

About the buyer

Contact name

Rhys Rowe

Address

Polaris House
Swindon
SN2 1FL
England

Telephone

01793 867005

Email

FMProcurement@uksbs.co.uk

Website

www.uksbs.co.uk