Published date: 3 April 2019
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Administrative educational services - 75121000
Location of contract
Yorkshire and the Humber
Value of contract
£10,000
Procurement reference
ELT Clerking - Sept 2019
Published date
3 April 2019
Closing date
3 May 2019
Contract start date
1 September 2019
Contract end date
31 August 2020
Contract type
Service contract
Procedure type
Single tender action (below threshold)
A direct contract with a single supplier, without competition.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
To provide a clerking service for 29 academies across three geographical hubs and also the central Board Meetings within the Enquire Learning Trust. The Trust are looking for one clerk per hub and also the central meetings to ensure consistency.
The Trust will be operating 11 Academy Improvement Committees from September 2019 each committee will have oversight of up to 3 academies. There will be one meeting per term, totalling three meetings per year, per committee.
The Trust Board Meetings will also take place on a termly basis in Wakefield. These meetings consist of:
3 x Information Governance Strategy Group meetings dates of which will be agreed in advance
11 x Trust Leadership Meetings which take place on the first Thursday of each month between September and July
4 x Full Trustee meetings - dates of which are agreed in advance
3 x Audit, Risk and Finance Committee meetings - dates of which are agreed in advance
3 x Standards Committee - dates of which are agreed in advance
The contract period is for 1 year from the 1st September 2019.
Specification of services required
To work within the Trust governance arrangements and terms of office. Which can be requested from the Office Manager if required.
There will be an expectation to work closely with the Trust Director of Governance and Board of Trustees which may require contact outside of formal meeting days and hours
To ensure that the Academy Improvement Committees work within the discretions of the Scheme of Delegation, this can be found on the Trust website www.enquirelearningtrust.org/governance
To liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation or other regulations; all papers will be shared electronically via OneDrive and any photocopying which is required will be done so by the academy.
No documents relating to a meeting should leave the school site in paper form.
Ensure meetings are quorate, if meetings are not quorate arrange another date and time which is convenient
Record the attendance of governors at meetings (and any apologies - whether they have been accepted or not), and take appropriate action in relation to absences, including advising absent governors of the date of the next meeting
Draft minutes of Academy Improvement Committee, highlighting governor challenge, indicating who is responsible for any agreed action with timescales, all minutes are to be uploaded in draft format onto the OneDrive folder within 14 days of the meeting
Follow-up any agreed action points with those responsible and inform the chair of progress
About the buyer
Contact name
Sara Gartshore
Address
18 Appleton Court
WAKEFIELD
WF27AR
England
Telephone
01924 792960
sara.gartshore@enquirelearningtrust.org
Website
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Closing: 3 May 2019
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