Published date: 24 April 2023
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair and maintenance services - 50000000
Location of contract
S35 3HS
Value of contract
£60,000
Procurement reference
EPC/T1/2023
Published date
24 April 2023
Closing date
16 June 2023
Closing time
5pm
Contract start date
1 September 2023
Contract end date
1 September 2026
Contract type
Service contract
Procedure type
Competitive quotation (below threshold)
The buyer selects a group of potential suppliers to invite to tender.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Ecclesfield Parish Council ('The Council') is seeking tenders (as principal 'contractor') for the provision of grounds, building and general maintenance services for 3 years from 1 September 2023.
The works include:
Chapeltown Toilets and adjacent Room
• General maintenance of the buildings.
• A daily cleaning service for the toilets.
• Undertake a weekly check of their condition and report any issues to the Council.
• To provide an out of hours service in the event of an emergency with the toilets.
Council Offices and adjacent Community Room.
• General maintenance of the buildings, including changing of the flag outside the Council Offices.
• Cutting of the grass (March to October) and weeding of the green areas outside of the Council Offices and Community Room.
• General maintenance and keeping tidy the grounds (including the car park) outside of the Council Offices and adjacent Community Room.
• To provide an out-of-hours service in the event of an emergency with the Community Room.
Sussex Place Memorial Garden
• At least monthly cutting of the grass (March to October).
• General maintenance and cleaning of the War Memorial.
• General maintenance (including painting at least one every three years) of the railings and seats.
• Litter pick, general weeding and generally keeping the Garden tidy, at least monthly and specifically two days before Remembrance Sunday which normally takes annually in November.
• Monitoring of trees and general condition of the Garden and report any issues to the Clerk.
Noticeboards and Walk-in posts
• General maintenance and repair of the various Council noticeboards and Walk-in posts.
• Install any new ones, if required.
Defibrillators
• General maintenance of the defibrillators, including the replacement, and ensuring that the Council has sufficient stock, of any consumable items.
• Monitor and inspect the defibrillators on a weekly basis and generally act as the eyes and ears for the Council and report any issues to the Council.
• Ensure they are registered with relevant bodies and act as the Council's 'defibrillator guardian', including reporting to the Council and any relevant body if any defibrillator is out of action.
• Install any new ones, if required.
Benches
• General maintenance and repair of the various Council benches.
• Install any new ones, if required.
The above list is not explicit, and the Principal Contractor is to satisfy themselves with the tender documentation to ensure all items and scope have been allowed for within their tender submission.
The deadline for the submission of tenders is Friday 16 June 2023 to the clerk (Andrew Towlerton) at Ecclesfield Parish Council by email clerk@ecclesfield-pc.gov.uk or by post (see below).
Parish Clerk
Ecclesfield Parish Council
Mortomley Lane
Sheffield
S35 3HS
Any enquiries should be to clerk via Email clerk@ecclesfield-pc.gov.uk or tel 0114 284 5095
More information
Attachments
About the buyer
Contact name
andrew towlerton
Address
Ecclesfield Parish Council
Council Offices, Mortomley Lane, High Green
SHEFFIELD
S353HS
England
Telephone
01142845095
Website
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Closing: 16 June 2023, 5pm
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