Integrated Facilities Management (IFM) Framework

Published date: 13 April 2022

Last edited date: 20 April 2022

This notice was replaced on 12 January 2023

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 12 January 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary

Industry

Business services: law, marketing, consulting, recruitment, printing and security - 79000000

Location of contract

Any region

Value of contract

£750,000,000

Procurement reference

tender_301801/1052562

Published date

13 April 2022

Closing date

18 May 2022

Closing time

12pm

Contract start date

16 June 2022

Contract end date

15 June 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Description

The City of London Corporation (contracting as the Mayor and Commonalty and Citizens of the City of London) and the City of London Police, as the Authority is putting in place a Framework Agreement for provision of Integrated Facilities Management (IFM) services, for use by UK public sector bodies.

IFM is the consolidation of Facility Management (FM) services under a single supplier including hard and soft FM services bringing efficiencies in contract management, supply chain, project management and collaborative planning.

The Framework will be divided into six Lots reflecting property groups:

- Lot 1 - Corporate Property
- Lot 2 - Commercial Property
- Lot 3 - Performing Arts Venues
- Lot 4 - Heritage property / Mixed Use (including Office Space, Events, & Archives)
- Lot 5 - Schools
- Lot 6 - Police and Courts

By dividing property groups into six Lots which reflect the customer and clients' requirements, tailored service delivery models can be delivered in an integrated manner to provide FM services with differing objectives and drivers based on clients' needs and contract specifications which are adapted to meet these differing and unique requirements.

Suppliers can submit proposals to be shortlisted for Lots without restriction (i.e. suppliers can propose to be shortlisted for all six Lots). However to be shortlisted suppliers will need to demonstrate their skill and experience in delivering services relevant to the customer requirements for each Lot.

It will be open to all public sector bodies to use the Framework to undertake further competitions and award IFM contracts.

More information

Additional text: If the City of London decides to enter into a Framework Contract with the successful Bidder, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.

Any orders placed under this Framework Contract will form a separate contract under the scope of this Framework between the City of London or Awarding Body and the Service Provider. The City of London or Awarding Bodies utilising the Framework reserve the right to use any electronic portal during the life of the Contract.

In the event that there is a challenge to the Competition and such a challenge is confined to any one particular Lot, the Authority reserves the right to the extent that it is lawful to do so, to conclude a Framework Contract with the successful Service Providers in respect of the Lot(s) that has (have) not been so challenged.

About the buyer

Address

Guildhall
London
EC2V 7HH
England

Email

oliver.watling@cityoflondon.gov.uk