Published date: 17 July 2020

This notice was replaced on 20 August 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 20 August 2020)

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Contract summary

Industry

  • Closed-circuit television apparatus - 32231000

  • Closed-circuit television cameras - 32234000

  • Surveillance and security systems and devices - 35120000

    • Armoured or reinforced doors - 44421500

    • Electronic security lock - 44521120

    • Enhanced security lock - 44521130

    • Electrical installation work - 45310000

Location of contract

London

Value of contract

£22,000,000 to £25,000,000

Procurement reference

FWK 1129

Published date

17 July 2020

Approach to market date

18 August 2020

Contract start date

4 January 2021

Contract end date

3 January 2025

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Authority is looking to engage two contractors over a maximum term of 6 years (initially a 4 year term with potentially two 12 month extensions). Once appointed onto the framework, mini-competitions or direct awards will be issued based on the NEC3 or NEC4 suite of contracts. An invitation to tender (ITT) will be issued providing full details of the framework.
In accordance with regulations 15(2)(a), 21(3) and 53(4) Public Contracts Regulations 2015 the procurement and performance of the contract must be accompanied by special security and confidentiality measures in accordance with administrative provisions in force by the Authority aimed at protecting the confidential nature of information.

The procurement will be by a three-stage process:
• Stage 1 Suitability Assessment: The Authority will issue a Suitability Questionnaire (SQ) and other reference documents on 18 August 2020 to assess the suitability of the applicants that have expressed interest by registering PPCS In-Tend e-procurement site. Other documents will be made available to applicants for completion at this stage and relate primarily to the special security and confidentiality measures. The completed SQ together with the HMG Baseline Personal Security Clearance (for the key staff likely to be handling the tender documents) and Non-Disclosure Agreement Forms should be returned by 01 September 2020 at 12:00. Therefore, applicants are encouraged to register their interest on or before 17 August 2020 to ensure that they have sufficient time to respond to the SQ. The assessment of the SQ is estimated to commence on 02 September 2020 and be completed by 15 September 2020 ;
• Stage 2 Application of special security (security clearance) and confidentiality measures: Those suppliers that have passed the suitability assessment and provided an executed Non-Disclosure Agreement will be required to obtain HMG Baseline Personal Security Clearance (for their key staff handling the tender documents) prior to being able to access the tender documents (only suppliers whose staff have passed the HMG Baseline Personal Security Clearance will be able to access tender documents). ;
• Stage 3 Invitation to Tender: The target date for tender documents to be issued is 20 October 2020 following the Stage 2 security & confidentiality clearance process. Those suppliers that pass the SQ and can demonstrate that they can meet the special security measures (as may be updated or amended, from time to time, to meet new security requirements) applicable at this stage of the procurement will receive the tender documentation. The closing date for the tender submission is estimated to be 19 November 2020.

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2021/2022 £10,000,000
2022/2023 £5,000,000
2023/2024 £5,000,000
2024/2025 £5,000,000

Attachments

About the buyer

Contact name

Richard Spear

Address

UK Parliament
LONDON
SW1A0AA
England

Email

spearr@parliament.uk