Published date: 5 August 2025

This notice was replaced on 25 August 2025

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 25 August 2025)

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Contract summary

Industry

  • Street-lighting columns - 34928510

  • Lampposts - 34928520

  • Street lamps - 34928530

Location of contract

OX17 2LR

Value of contract

£25,000

Procurement reference

Street light maintenance

Published date

5 August 2025

Closing date

1 September 2025

Closing time

12pm

Contract start date

29 September 2025

Contract end date

29 September 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

1. Background
The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns.

2. Asset Profile
• Total Units: 200
• Column Heights: Predominantly 5m and 6m
• Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type.
• Ownership: All assets of the contract are the responsibility of the Parish Council
• Power Supply: Unmetered supply (UMS) via DNO

3. Scope of Works
3.1 Routine Inspections
• Night-time patrols - monthly visual inspections of all units
• Annual physical checks - of lanterns, brackets, control gear
• Electrical safety testing - Once per contract (BS 7671 compliant)
• Structural inspections - Once per contract (in line with ILP GN22/19)
3.2 Reactive Maintenance
• Lamp failure / lantern outage: diagnosed and repaired
• Control gear, photocell, cut-out replacement (like-for-like)
• Minor cabling repairs
• Reporting of third-party damage or vandalism
• Make safe emergency repairs (within 3 hours)
3.3 Planned Maintenance
• Agreed schedule for batch component replacements
• Identification of obsolete stock and recommendation of equivalents
3.4 Emergency Works
• Danger to life, exposed wiring, fallen columns
• Immediate site attendance and public hazard mitigation

4. Technical Standards, as listed or similar
• Electrical Installations: BS 7671 (18th Edition)
• Street Lighting Design & Maintenance: BS 5489-1:2020
• Column Structural Integrity: ILP GN22/19
• Work on Highways: Chapter 8, Traffic Signs Manual
• PPE & Health & Safety Compliance: CDM Regulations 2015

5. Record Keeping Requirements
• Asset register maintenance
• Repairs log with date, unit ID, fault, action taken
• Components used with batch/serial reference
• Quarterly submission of maintenance summaries
• Open access to records on request by the Council

6. Highway Authority Liaison
• Submit permits for any road works affecting carriageway or footway
• Arrange closures or traffic management as needed
• Notify Council of scheduled works that may affect public access


7. Tender Evaluation Criteria
Criteria Weighting
Price / Value for Money 40%
Relevant Experience 20%
Technical Methodology 20%
Quality Assurance Measures 10%
Social Value / Sustainability 10%

8. Submission Instructions
• Bidders must submit:
o Completed Tender form
o Insurance and accreditation details
o References for similar contracts
o Company details and declaration
• Deadline: Monday 1st September 2025
• Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below.
• Contact: Pip Davis, clerk@middletoncheney.org.uk
Middleton Cheney Parish Council
Main Road, Middleton Cheney
OX17 2LR

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Pip Davis

Address

Main Road
BANBURY
OX172LR
England

Telephone

01295713500

Email

clerk@middletoncheney.org.uk

Website

www.middletoncheney.org.uk