Published date: 19 August 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 21 September 2025, 9am

Contract summary

Industry

  • Security services - 79710000

Location of contract

SG12 9AL

Value of contract

£25,000

Procurement reference

Security 2026

Published date

19 August 2025

Closing date

21 September 2025

Closing time

9am

Contract start date

1 January 2026

Contract end date

31 December 2029

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

General
The Ware Priory Estate consists of the Ware Priory building, a 13th Century, Grade 1 listed building and Fletcher's Lea, a 20 year old building directly adjacent across from the side car park. Between them, both buildings and the surrounding waterside gardens welcome private events such as (but not exclusive to) weddings, parties and meetings from 10 - 200 guests and public events from 20 - 2000 guests.
CCTV is available and covers outward from the main Ware Priory Reception, the hallway to the back of the Ware Priory Building (The tenants entry/exit point), Outside and Inside the Main Entrance to Fletcher's Lea, and the view of the Ca Park from Fletcher's Lea.
A core Ware Town Council staff of 17 plus bank staff are employed and there are currently 6 tenants with their own staff that lease rooms on the 1st and 2nd floors of Ware Priory.
There is a public toilet block located in the grounds of Ware Priory
Ware Lido is located around the corner in Priory Street.
Security Provision is required for the following activities:-
• (A) Toilet lock up - Daily
• (B) Priory Building Lock up and Review of grounds - Daily
• (C) Fletchers Lea lock up - Daily
• (D)Reception cover for Staff meetings (Usually once a month 10am - 1pm) and Out of Hours Meetings (5pm - 10pm)- Occasional
• (E) Small event cover (10-40 people) (generally 5pm - 10pm) - 1-2 times per week
• (F) Medium event cover (40-80 people) (generally evenings 6pm - midnight) (weddings anytime from noon until midnight)- 6 times per month
• (G) Large event cover (80-150 people) (generally evenings 6pm - midnight) (weddings anytime from noon until midnight) - 2-4 times per month
• (H) Very large event cover including grounds (up to 2000 people) - up to 4 times per year (generally noon up to midnight)
• (I) Alarm callouts including the Ware Lido please include your maximum call out time for such an eventuality
Tenderers with no prior knowledge of Ware Priory will need to do a complete site survey to be arranged with the Sales & Operations Manager before submitting a tender.
All applicable regulations, industry standards, safety standards and commissioning should be included.

All details to be completed on the provided tender form.

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Kerry Mavris

Address

The Priory
The Priory
WARE
SG129AL
England

Telephone

01920460316

Email

kerry@warepriory.co.uk