Published date: 18 December 2019
Last edited date: 10 January 2020
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
CF402TQ
Value of contract
£30,000 to £175,000
Procurement reference
CyC - 20122019 v2
Published date
18 December 2019
Closing date
30 January 2020
Contract start date
5 March 2020
Contract end date
31 July 2023
Contract type
Supply contract
Procedure type
Call-off from a framework agreement
A mini-competition or direct purchase from a pre-established framework agreement.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Coleg y Cymoedd are seeking suppliers that can provide a fully integrated software solution for human resources (HR) and payroll or a HR system that can integrate with another payroll system.
The current HR and payroll systems have been in place for a number of years and in their current form constrains the transformation of services. The Governors and the Senior Leadership Team are looking for state of the art technology so that the new system will not only bring us to the now but will continue to push us ahead in terms of business intelligence. The new system must:
• be easy to use,
• be able to work on any device 24/7. (The system must be accessible from Android and IOS devices whilst mobile),
• support 1000+ employees records and history. (Current workforce 750 employees),
• have the capacity and potential to grow in scope,
• have internal integration with key agents such as HMRC, and
• have the ability to externally integrate information to other key data sets.
Our headline basic requirements can be identified as follows:
1. fully integrated HR/Payroll system (or the ability to interface with the existing systems - ie TEAMSPIRIT payroll system and Agresso finance system),
2. data storage of employee key details ie pay, contract information, service records
3. unlimited document storage that can be categorised to ensure compliance with GDPR
4. employee self-service,
5. a visually appealing dashboard providing complex data and analytics to support both operational and strategic requirements.
6. web based recruitment and on-boarding
7. learning and development platform
8. performance development reviews
9. expenses claiming and approval
10. payroll solution that will encompass the full range of statutory legislative requirements and also complex terms and conditions such as pay and pension calculations / deduction, finance coding / budgets and the ability to deal with dual posts.
It is anticipated that implementation will begin in March 2020 with 'go live' by June 2020. The college is looking to procure a solution for a 3 year period with the option to extend further.
More information
Attachments
-
- CyC HR Payroll System Specification 18-12-2019.xlsx
- Tender notice
- Product specification
Additional text
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As part of the tendering process, suppliers are invited to meet with college representatives to present an overview of the HR/payroll solution offered. The proposed date for attending Coleg y Cymoedd is 23rd January 2020. Please contact Jonathan Morgan to discuss this opportunity.
Final tenders will need to be submitted 12pm on 30thJanuary 2020.
Please note that the tender was updated on 20/12/2019. The lowest value of the contract is £30000. Highest Value £100000.
Please note that the tender was updated on 20/12/2019. The lowest value of the contract is £30000. Highest Value £175000 which covers a 3 year period.
About the buyer
Contact name
Jonathan Morgan
Address
Rhondda Campus
Tonypandy
CF402TQ
Wales
Telephone
07972299620
Website
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Closing: 30 January 2020
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