Published date: 13 July 2021

Last edited date: 19 July 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 September 2021, 12pm

Contract summary

Industry

  • Intranet network - 32412120

  • Networking, Internet and intranet software package - 48200000

  • Networking, Internet and intranet software development services - 72212200

Location of contract

United Kingdom

Value of contract

£0

Procurement reference

Intranet

Published date

13 July 2021

Closing date

3 September 2021

Closing time

12pm

Contract start date

18 October 2021

Contract end date

17 October 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

UK Sport's current intranet does not work as a communications or staff engagement tool. It does not follow user-centric design principles, meaning it is far from user friendly, and is not a tool that easily connects people, either to the business or each other. All these factors have led to low engagement and participation rates.

UK Sport's Internal Comms vision is to have integrated, best-in-class internal communications and employee engagement to connect, inform and inspire our people. This includes having essential tools and platforms in place, of high quality which are widely used. We cannot achieve our vision with the current intranet.

It has never been more important to have a fully functioning and user-centric intranet. Whilst we are all working remotely, and going forward as we move to more flexible ways of working, it is important to have a central place online that staff can visit which services their needs and keeps them connected to the organisation and each other. During remote working, the intranet is essentially an extension of the office, so it is important to get it right.

UK Sport also wants its intranet to reflect the organisation's new strategy, launched in May 2021. UK Sport will "Create the greatest decade of extraordinary sporting moments; reaching, inspiring and uniting more people every day" and one of our ambitions is to create "A prouder, happier and more connected society, brought together through a decade of inspirational sporting moments". To enable our staff to help deliver this, we need them to be able to work at their best; we need to be able to reach, inspire and unite them, and create a proud and connected workforce. We can help achieve this through a best-in-class intranet.

The key objectives of the project are to replace the existing intranet with one which:

• Effectively supports and connects the organisation and its priorities with our people
• Proactively builds community and connectivity, promoting organisational culture, reflecting "one UK Sport"
• Inspires and engages staff, celebrates success and demonstrates impact
• Allows our people to feel valued, supported and inspired
• Helps staff do their jobs efficiently and effectively
Important to consider
Because we are developing the intranet as a brand new platform and not simply transferring data and pages across from an old site, time and consideration will need to be given to building an effective and extremely user-centric offering, including a site map. We want to work with the chosen supplier on content definition and site construction, so it is important the supplier can support this stage of the process in a clear way.

Budget

We have a budget of £16,000 for the professional services stage of the intranet project (e.g. project management, strategic consultancy, design and user experience, training, build/creation, support for successful planning, launch and adoption) and £14,000 per year for annual licensing costs/ongoing maintenance.

More information

Attachments

Additional text

Please complete and submit the Selection Questionnaire first. If you pass that round, you will then be invited to submit a Tender.

About the buyer

Contact name

Jess Pether

Address

21 Bloomsbury Street
LONDON
WC1B3HF
England

Email

jess.pether@uksport.gov.uk