Published date: 23 September 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 5 November 2021, 12pm

Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

North West

Value of contract

£35,000

Procurement reference

FTC-SLA-GROUNDS-2022

Published date

23 September 2021

Closing date

5 November 2021

Closing time

12pm

Contract start date

1 December 2021

Contract end date

1 December 2024

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Grounds Maintenance Service Level Agreement and Call-off Contract 2022

Tender Brief

Purpose
Frodsham Town Council wishes to commission a contractor for the overall maintenance of its land assets, which include playing fields, play areas, community orchards, cemetery, woods etc. A separate schedule detailing the sites to be maintained, the tasks required to be performed, and an estimate of the quantity of work is attached.

Tender
The contract will split between regular activities included in the Service Level Agreement and activities which will be requested on a call-off basis when and if required. The spreadsheet, attached should be used to prepare your quotation by indicating a unit price for each activity. The spreadsheet will automatically add up the quotation.

Other requirements
Most of the activity will be during the spring, summer and autumn, although some including litter picking with be year round.

At the start of the contract, and annually if a 3-year SLA is awarded, a year plan of proposed monthly activities will be submitted. Obviously there will be times when it isn't possible to carry out planned activities due to weather conditions or other unexpected incidents and this should be reported straight away to the Town Clerk. Day-to-day on the ground contact will be with the Town Clerk. There will be a start of contract meeting with the Town Clerk to go through the schedule and year plan to ensure the smooth running of the SLA/contract.

Monthly reports must be sent to the Town Clerk.

At the end of each month an invoice must be submitted for the work carried out under the Service Level Agreement. Any call-off contract activities will be invoiced separately on completion.

Documentation Required with Tender

Full Tender will include: Submission Form Appendix A (Budget Form) Health & Safety Policy
Insurance & Indemnity Certificates Operator Certificates inc pesticides Waste disposal certificate
Street Works Certificate
Play area operation certificates.

Process:
Release tender documentation week beginning 20th September
Advert on Council website and noticeboards week beginning 20th September Site visits can be arranged from 27th September

Deadline for questions 22nd October

Deadline for FTC responses 29th October

Deadline for submission of Tenders Noon on 5th November Submission must be by email:
The email must be sent with the subject heading: Confidential. Grounds Maintenance Tender


Committee meeting to consider tenders 9th November & award contract

Full Council meeting to ratify award of Contract 29th November Contract start date 1st December


Deadline for submission of Tenders by noon on 5th November Submission must be by email to:
Jo O'Donoghue Town Clerk
townclerk@frodsham.gov.uk

Attachments required:

Submission Form Appendix A (Budget Form) Health & Safety Policy Insurance Certificates Operator Certificates Waste Certificate
Street Works Certificate
Quality Assurance Certificates (if any)

More information

Attachments

About the buyer

Contact name

Jo O'Donoghue

Address

Castle Park House
FRODSHAM
WA6 6SB
England

Telephone

01928735150

Email

townclerk@frodsham.gov.uk

Website

www.frodsham.gov.uk