Published date: 16 December 2022

This notice was replaced on 16 December 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 16 December 2022, last edited 22 August 2023)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Fleet management, repair and maintenance services - 50111000

Location of contract

Any region

Value of contract

£48,000,000

Procurement reference

tender_314489/1158368

Published date

16 December 2022

Closing date

24 January 2023

Closing time

5pm

Contract start date

1 October 2023

Contract end date

30 September 2028

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Field Electrical Power Supplies - Support (FEPS-S) - OI/0078 - seeks to manage the provision of fleet management, repair and maintenance services for a fleet of Authority-owned generators, which will be provided as Government Furnished Equipment (GFE).

This will run between October 2023 and the delivery of the replacement provision, Manoeuvre Power (Man-P), in 2028 (estimated).

Quantity or Scope of the Contract

Equipment
The equipment will be provided as Government Furnished Equipment (GFE). Below is a limited summary of the equipment to be supported including the approximate number of FEPS fleet currently held by the Authority. The full and detailed requirement, including an update on the quantities is to be set out in the ITN;

- Approx. 840 x Generators in the 8kW to 40kW range, of which:
o Approx. 40 x 8/12kW Generators
o Approx. 500 x 16/24kW Generators
o Approx. 300 x 40kW Generators
- These are primarily Standard variant FEPS generators, with some Wading variant FEPS generators.

There may also be a requirement for the Contractor to have custody of approx. 500 additional residual FEPS generators.

Service
FEPS-S main requirement is for through life support via Contracting for Availability (CFA), which may also include replacing equipment lost through attrition to upkeep availability.

Activities that support this capability include, but are not limited to; Asset Transition from current location, Responsibility as Design Authority, Asset Management including receipt and issue of demands for equipment, Management of Equipment Safety, Post Design Services, Through Life Support including maintenance, repair and supply of spares, User Single Point of Contact, Provision and Update of Technical Documentation, Obsolescence Management, with the possibility of Training provision.

The Contractor will be required to work with an incumbent provider (Babcock Land Defence Limited) who is responsible for the provision of Level 1-3 Maintenance for all Standard variant FEPS equipment.

The fleet of equipment will be held at various readiness levels to meet operational planning assumptions.

A limited version of the Statement of Work (SoW) in draft form has been uploaded as a supporting document to this CN. Please note, this is for the purposes of providing context of the expected service ONLY and is subject to change; it does not address activities such as service start-up or transition. The final Schedule of Requirement, against which companies will be invited to tender, will be issued with the ITN.

Options:
- Contract extensions of 3 (three) x 1 (one) year options, for further CFA service.
- Additional purchases of equipment/spares/services, in line with the requirement.

Further information in relation to this opportunity can be found in the "additional text" and links section.

Supplier Selection for involvement in this procurement is via Pre-Qualification Questionnaire (PQQ), linked to the Opportunity Listing.

More information

Previous notice about this procurement

704860450 - OI/0078 Field Electrical Power Supplies - Support (FEPS-S)

  • Future opportunity
  • Published 11 November 2022

Attachments

Links

Additional text

Key dates (estimated):
Final date for DPQQ Clarification Questions - 9 January 2023
DPQQs returned to MOD - 24 January 2023
Invitation to Negotiate Issued - February 2023
Tenders Returned to MOD - April 2023
Authority Evaluation of ITN Completed - July 2023
Anticipated Date of Contract Award - October 2023
Contract Expiry - September 2028

Further details regards the requirement and procurement process is detailed in the "Find a Tender Service" listing for this Contract opportunity.

Please see below the links to the eSourcing portal, Opportunity Listing, Find a Tender Service notice and the Pre-Qualification Questionnaire (used for Supplier Selection).

About the buyer

Contact name

Robert Franklin

Address

Ministry of Defence, Abbey Wood
Bristol
BS34 8JH
England

Email

robert.franklin105@mod.gov.uk

Website

www.gov.uk/government/organisations/ministry-of-defence