Published date: 11 December 2018

This notice was replaced on 17 September 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 17 September 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

BS1 5DS

Value of contract

£500,000

Procurement reference

tender_192360/725282

Published date

11 December 2018

Closing date

17 January 2019

Contract start date

2 March 2020

Contract end date

1 March 2030

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Bristol (UoB) has approved a business case to procure an Award Management System to
manage research (and research-related) grant costings.

The main objective of the procurement is to deliver a solution which:
- Produces fEC/TRAC compliant costs and prices
- Associates multiple costings with a research project
- Cost and prices complex research projects involving multiple internal organisational structures, funders
and external collaborators
- Has scheme templates for major funders provided as standard by the supplier
- Has the capability for the UoB to create Scheme templates for other funders
- Has a Dashboard with milestone information relating to the progress of research applications
- Integrates with the UoB ERP System for staff costings and project set up
- Integrates with the Case Management System for providing milestone information to the academic community
- Has the capability to configure, review and approval workflows
- Has the provision of funder specific submission reports for funder portals
- Records award acceptance information
- Generates standard and customised reports, for workflow tasks and approvals, and for application and
award data
- Exchanges data analytics with management information tools, such as Business Objects

Full details of the required functionality are provided in the Statement of Requirements.

More information

Links

Additional text

The initial contract period will be for 5 years with options to extend for a maximum of a further 5 years.

The dates indicated anticipate the go-live date following the implementation period.

About the buyer

Contact name

Martyn Dean

Address

4th Floor, Augustine's Courtyard, Orchard Lane
Bristol
BS1 5DS
England

Telephone

+44 01173940653

Email

martyn.dean@bristol.ac.uk