Published date: 22 November 2023

Last edited date: 23 November 2023

This notice was replaced on 20 June 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 20 June 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Windows - 44221100

Location of contract


Value of contract


Procurement reference


Published date

22 November 2023

Closing date

5 January 2024

Closing time


Contract start date

1 March 2024

Contract end date

8 March 2024

Contract type


Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The Edmonds Hall is the main community hall owned by Horley Town Council and adjoins the council office building. The Town Council is seeking quotations to replace all the aged and dated windows in the hall which all show signs of damage, leaking, and rotting (as pictures attached).

The hall windows consist of:
a) 4 x rectangular windows alongside the side of the hall

These are to be removed and replaced with toughened glass and white Georgian bars. The rectangular windows do not currently open and should remain so. Replacement windows should be like for like to retain the existing style. Replacements should be as energy efficient as possible.

b) 2 x large windows at each end of the hall currently in wooden frames
These are to be removed and replaced with 2 x new white UPVC windows with toughened units.
The existing window openers will need to be removed prior to installation and refitted after installation.

The Town Council is seeking glazing and the most energy efficient type of glass and favours low emissivity (low-E) glass. Low-E glass has a microscopically thin coating of metal oxide on one of the internal glass surfaces. This coating reflects heat back into the building but still lets in the light from outside. The windows should be energy rated and we would be looking for the best rating at the best value.

The Town Council has set a guideline estimate of £15,000 ex VAT in total for the above ex vat for feasibility, removal of the existing windows, and installation. The location of the Edmonds Hall is 92 Albert Road, Horley RH6 7HZ

Contractors interested in submitting quotations are advised to make a site visit to fully assess the requirements. Please submit estimates by 5 January 2024

More information


About the buyer


92 Albert Road


01293 784765