Published date: 7 August 2020

Last edited date: 24 November 2020

This notice was replaced on 8 March 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 8 March 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

United Kingdom

Value of contract

£100,000 to £180,000

Procurement reference

DDaT20153

Published date

7 August 2020

Closing date

24 August 2020

Closing time

2pm

Contract start date

21 September 2020

Contract end date

20 September 2023

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

*** The procurement procedure did not result in a contract award as no suitable offers were made. ***

The final date and time for the submission of bids is Monday 24th August 2020 at 14:00

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement

Introduction

British Antarctic Survey (BAS) recruitment and appraisal processes are inefficient, and they are not as accessible to staff and candidates as they should be. It was also determined that the system should not be restricted to those two areas therefore, a wider HR System is sought.

Background to the Requirement

BAS uses a shared business centre for some HR functions. What you might term 'Core HR' e.g. contracts, personnel details (which would be imported from Oracle), absence, payroll...these will probably not be served by the new system, but if these options are there it gives us the possibility of use in the future.

We used to have an in-house recruiting system, but it fell foul of the GDPR regulations when they were introduced so we are left with a manual system i.e. Excel based tracking, CVs, applications & documents must be downloaded from a repository manually & re-named. All these documents are then sent out to recruiting teams by email, subsequent communication is by email.
As you might imagine it is all very time consuming. Initially we sought a recruitment module but that then expanded to performance management because our current appraisal system is paper based, email communication again.

A brief outline of the BAS structure:
550 staff, mainly Cambridge based staff.


Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria set out in the ITQ document.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login'

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 82Y47CU2X3

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

More information

Attachments

Additional text

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The contracting authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice;and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.


About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

About the buyer

Contact name

Nikolaos Filippis

Address

Polaris House
North Star Avenue
SWINDON
SN21FF
England

Telephone

01793 867005

Email

ddaprocurement@uksbs.co.uk