Published date: 6 February 2019

Last edited date: 6 February 2019

This notice was replaced on 27 November 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 27 November 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Records management - 79996100

Location of contract

East Midlands

Value of contract

£124,000

Procurement reference

LEICSCC001-DN390132-46795150

Published date

6 February 2019

Closing date

1 March 2019

Contract start date

1 July 2019

Contract end date

30 June 2022

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

1.1 GENERAL REQUIREMENTS

Tender bids are invited for the provision of a system to manage physical files in both offsite and onsite storage locations:

The Council's detailed requirements are defined in the Requirements section.

1.2 BACKGROUND

Leicestershire County Council (LCC) is seeking an externally hosted physical records management and file tracking solution for physical files. The system should provide:

• Records Management
• Box and file Management
• Retrieval
• Search Facilities
• Retention Review
• Real-time Reporting
• Auditing
• Secure Access
• Import of current information onto new system

LCC currently manages these in a single Electronic Document and Records Management System. We are looking for a solution which provides an electronic index and tracking system for physical records held both onsite and offsite and can be configured and managed on a day to day basis within house.

More information

Previous notice about this procurement

Physical Records Management and File Tracking System

  • Opportunity
  • Published 31 January 2019

About the buyer

Contact name

Adam Mott

Address

County Hall
Leicester Road, Glenfield
Leicester
LE3 8RA
England

Telephone

+44 57735

Email

adam.mottershead@leics.gov.uk

Website

http://www.leicestershire.gov.uk