Published date: 31 January 2019
This notice was replaced on 6 February 2019
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 27 November 2019)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Records management - 79996100
Location of contract
East Midlands
Value of contract
£124,000
Procurement reference
LEICSCC001-DN390132-46795150
Published date
31 January 2019
Closing date
1 March 2019
Contract start date
1 July 2019
Contract end date
30 June 2022
Contract type
Service contract
Procedure type
Open procedure
Any interested supplier may submit a tender in response to an opportunity notice.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
1.1 GENERAL REQUIREMENTS
Tender bids are invited for the provision of a system to manage physical files in both offsite and onsite storage locations:
The Council's detailed requirements are defined in the Requirements section.
1.2 BACKGROUND
Leicestershire County Council (LCC) is seeking an externally hosted physical records management and file tracking solution for physical files. The system should provide:
• Records Management
• Box and file Management
• Retrieval
• Search Facilities
• Retention Review
• Real-time Reporting
• Auditing
• Secure Access
• Import of current information onto new system
LCC currently manages these in a single Electronic Document and Records Management System. We are looking for a solution which provides an electronic index and tracking system for physical records held both onsite and offsite and can be configured and managed on a day to day basis within house.
About the buyer
Contact name
Adam Mott
Address
County Hall
Leicester Road, Glenfield
Leicester
LE3 8RA
England
Telephone
+44 57735
Website
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