Published date: 9 September 2021

This notice was replaced on 23 December 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 23 December 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Food, beverages, tobacco and related products - 15000000

Location of contract

United Kingdom

Value of contract

£2,250,000 to £3,750,000

Procurement reference

FM21195

Published date

9 September 2021

Closing date

15 October 2021

Closing time

11am

Contract start date

22 November 2021

Contract end date

21 November 2024

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The final date and time for the submission of bids is Friday 15th October 2021 11:00.

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement

UK Shared Business Services Ltd (UK SBS) wishes to establish a Contract for the provision of The British Antarctic Survey (BAS) Station and Ships: dry, frozen and bonded provisions on behalf of UK Research and Innovation (UKRI).

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the "Regulations").

It is intended that a sole provider will be appointed for this Contract.

The British Antarctic Survey (BAS) operate five research stations in and around Antarctica and a polar research ship. This RFP is to supply dry, frozen and bonded provisions for personnel on the stations and on board the ships.

Ships and stations will also procure provisions from other ports around the world that will not form part of this contract.

Other items excluded from this contract are:

• Fresh fruit and vegetables
• Field ration packs

During the Antarctic summer there can be more than 250 scientists and support personnel stationed around the region. Everything they need to survive and work needs to be imported by air or sea. Those who remain in Antarctica during the winter need adequate supplies for over six months of isolation.

The ship will take main stores twice a year, once on arrival in the UK after their Antarctic deployment, usually May or June; and again prior to their departure for Antarctica in September or October. The requirements are determined by the relevant purser and will encompass dry, frozen and bonded provisions.

Each station needs an annual replenishment of materials and equipment which is delivered by a BAS ship during the Antarctic summer field season. One of the most important elements of the resupply exercise is the restocking of food supplies.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria as set out in the RFP document.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://www.delta-esourcing.com/ and the follow the instructions to 'Log in'

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 34SKS4V98H

More information

Attachments

Links

Additional text

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a tender response.

Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

About the buyer

Contact name

Liam Tucker

Address

Polaris House
North Star Avenue
SWINDON
SN2 1FF
England

Telephone

01793 867005

Email

FMProcurment@uksbs.co.uk

Website

www.uksbs.co.uk