Published date: 6 November 2019
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Cleaning services - 90910000
Location of contract
South East
Value of contract
£1,100,000 to £1,200,000
Procurement reference
2019UoS-0088
Published date
6 November 2019
Closing date
27 June 2019
Contract start date
1 August 2019
Contract end date
31 July 2023
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The University of Southampton (the University) recognises that its halls accommodation is an important influence on the "Student Experience" whilst at university and moreover could influence the application process.
The upkeep of its hall of residence is, therefore, a key service to the University and the providers of Cleaning Services are instrumental in ensuring that the University's required quality standards are met.
The current cleaning provision is provided by a combination of University staff and third party contractors and is managed by the University's Residences team. To ensure continuity of service and to facilitate value for money, the University is seeking to formally establish a Framework Agreement with up to six suppliers, to identify a 'pool' of potential Contractors who will be capable of supporting the University in the delivery of these services.
Services required include: Summer Deep Cleaning; Refresh Cleaning; Emergency Cleaning; and External Cleaning (full details of the Specification requirements can be found at File 4).
More information
Previous notice about this procurement
- Opportunity
- Published 4 June 2019, last edited 4 June 2019
Links
-
- https://in-tendhost.co.uk/universityofsouthampton/aspx/home
- Tender notice
- Tender portal
Additional text
-
E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation
in this and all future stages of this procurement. U
Award information
Awarded date
5 August 2019
Contract start date
17 November 2019
Contract end date
16 November 2023
Total value of contract
£1,200,000
This contract was awarded to 6 suppliers.
Carisway
Address
Carisway Facilities Support Ltd, The Bull Pen, Bedford Road, Sherford, SG17 5NU
Reference
Companies House number: 09559324
Supplier is SME?
Yes
Supplier is VCSE?
No
CC Business Services LTD
Address
10 Bridge Street, Christchurch, Dorset, BH23 1EF
Reference
Companies House number: 07107069
Supplier is SME?
Yes
Supplier is VCSE?
No
Crystal Facilities Management
Address
The Lyra, Portal Way, North Acton, London, W3 6BJ
Reference
Companies House number: 05645405
Supplier is SME?
Yes
Supplier is VCSE?
No
Heath & Wiltshire
Address
Suite 6, Floor 5, Bridge House, Station Road, Westbury, Wiltshire,
BA13 4HRReference
Companies House number: 02505138
Supplier is SME?
Yes
Supplier is VCSE?
No
Proceed Solutions
Address
Unit 3, 128 Crow Lane, Romford, Essex, RM7 0ES
Reference
Companies House number: 08544723
Supplier is SME?
Yes
Supplier is VCSE?
No
YBC Cleaning Services
Address
161 North Lane, Aldershot, GU12 4TA
Reference
Companies House number: 4174249
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
Tony Fay
Address
University Road
SOUTHAMPTON
SO171BJ
England
Telephone
02380594696
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Closing: 27 June 2019