Published date: 4 June 2019

Last edited date: 4 June 2019

This notice was replaced on 6 November 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 6 November 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Cleaning services - 90910000

Location of contract

South East

Value of contract

£1,100,000 to £1,200,000

Procurement reference

2019UoS-0088

Published date

4 June 2019

Closing date

27 June 2019

Contract start date

1 August 2019

Contract end date

31 July 2023

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Southampton (the University) recognises that its halls accommodation is an important influence on the "Student Experience" whilst at university and moreover could influence the application process.

The upkeep of its hall of residence is, therefore, a key service to the University and the providers of Cleaning Services are instrumental in ensuring that the University's required quality standards are met.
The current cleaning provision is provided by a combination of University staff and third party contractors and is managed by the University's Residences team. To ensure continuity of service and to facilitate value for money, the University is seeking to formally establish a Framework Agreement with up to six suppliers, to identify a 'pool' of potential Contractors who will be capable of supporting the University in the delivery of these services.

Services required include: Summer Deep Cleaning; Refresh Cleaning; Emergency Cleaning; and External Cleaning (full details of the Specification requirements can be found at File 4).

More information

Links

Additional text

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1. Log in

2. Click 'Tenders'

3. Locate the relevant project

4. View details

5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')

6. Click on the 'Attach Documents' button and upload your return.

7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.

8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation

in this and all future stages of this procurement. U

About the buyer

Contact name

Tony Fay

Address

University Road
SOUTHAMPTON
SO171BJ
England

Telephone

02380594696

Email

a.s.fay@soton.ac.uk