Published date: 1 February 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 8 March 2019

Contract summary

Industry

  • Security services - 79710000

Location of contract

South West

Value of contract

£40,000

Procurement reference

1370FXPLUS

Published date

1 February 2019

Closing date

8 March 2019

Contract start date

8 April 2019

Contract end date

5 April 2021

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No


Description

This tender incorporates the two types of requirement for contract security at Penryn Campus.

1. (Cover Security) - Sickness & Annual Leave cover for Security and Halls
2. (Event Security) - Door Supervisors for Events on Campus



1. Cover Security

Summary of Duties

Staff will be based at Penryn Campus, duties will involve patrolling campus area and buildings, including Glasney Village residential area and off site locations owned/operated by FXPlus. They will support FXPlus Security Officers in conducting their duties which include physical security of buildings, staff, student and visitor welfare, car parking duties and first aid. Whilst the Officers will have autonomy to carry out their duties, there will always be an FXPlus Supervisor or Manager they can refer to for guidance and support.

Staff will predominantly be covering sickness and annual leave and could be called upon to work any shift rotation (full or part) and may also be called in for ad-hoc requests as the need arises. In this capacity, the security contractor may have short notice to provide staff and as such, there is a degree of understanding around levels of cover that can be provided. This will be covered in the KPI section of the tender.

It is expected that the contractor will keep a core number of staff who are appropriately trained to work safely with FXPlus Security and Halls Teams. This training will be at the cost of the security contractor, but will take no longer than 8 hours to complete. Where there are no appropriately trained staff to provide cover, this must be made clear to the person booking cover so that the duties may be amended accordingly.

Staff will be expected to arrive to start their duty at the allocated time, not to arrive at the time they are to start duty. Officers are to be dressed in polo shirts, black trousers and black boots that provide ankle support and must have a high visibility vest with them. They should also bring with them wet and warm weather gear as necessary. They must also be clean and demonstrate a good level of personal hygiene. Mobile patrolling will be undertaken in FXPlus vehicles and they will be issued with a radio for the duration of their shift. They may also be issued with other specialist equipment (e.g. Tablets, phones, GPS trackers) as required by the FXPlus on duty supervisor/manager. Lost equipment will be recharged to the security contractor at a value no greater than the replacement cost.

Cover Security Officers may come across vulnerable persons, they are to make the person/situation safe and then escalate to a member of the team they are working with. It is recommended that Officers who regularly provide cover attend ASIST (suicide prevention) and Mental Health First Aid courses so that they may be able to provide a high level of service to campus users.


More information

Attachments

Links

Additional text

All correspondence, tenders, associated documents etc. (whether before or after the final submission of tender) are to be directed through the procurement tendering portal https://in-tendhost.co.uk/universityofexeter/aspx/Home quoting reference number 1370FXPLUS.

ITT made available to Bidders
Friday 01st February 2019

Date by which Bidders will need to submit clarifications & complete site visits (if required)
Friday 22nd February 2019 at 12.00pm

Deadline for receipt of Tender
Friday 08th March 2019 at 12.00pm

Shortlisted bidders notified
Friday 15th March 2019

Presentation Stage
W/C 25th March 2019

Preferred Bidder chosen (subject to contract)
W/C 01st April 2019


About the buyer

Contact name

Craig Nicholls

Address

Penryn Campus
PENRYN
TR109FE
England

Email

procurement@fxplus.ac.uk