Operations East Survey Programme Support

Contract summary

Industry

• Research and development services and related consultancy services - 73000000

Location of contract

West Midlands

Value of contract

£210,397.11

Procurement reference

tender_141474/918002

Published date

13 January 2021

Closing date

12 January 2021

Closing time

12am

Contract start date

12 January 2021

Contract end date

31 March 2021

Contract type

Service contract

Procedure type

Call-off from a framework agreement

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

The service required is the planning, procurement and delivery of the surveys listed in appendix A.
To deliver these schemes the following will be required:
- Liaise with Asset Lead to obtain details of the scope of the survey.
- Perform role of Principal Designer for the surveys.
- Liaise with Traffic Management contractors and construction delivery team to determine dates for the survey.
- Determine a cost for the traffic management.
- Prepare TTROs as appropriate
- Book Roadspace or ensure this undertaken by others
- Determine if F10 HSE Notification is required. Prepare documents if it is.
- Work with TM Contractor and TST Contractor to agree TM strategy and develop a Communications Plan and undertake Stakeholder liaison.
- Prepare TST (testing contract) Tender Documents using the standard templates, one Tender Documents per Survey.
- Liaise with TST Procurement to finalise and agree Tender Documents
- Assist and facilitate Tender Queries.
- Assist with Tender Assessment process, liaising with Asset Lead.
- Assist procurement with Tender Award and management of the commission and financial reporting during the delivery of the surveys and to eventually completion and close out.
- Facilitate instruction to appoint Traffic Management contractor via CEMAR or Confirm.
- Ensure Principal Contractor (PC) is awarded and undertaking their duties as defined under CDM 2015.
- Arrange for Pre-Construction Information to be provided to the PC
- Ensure Statutory Undertakers Searches are completed, assume by the PC.
- Ensure Asbestos Management is undertaken
- Prepare Environmental Screening Assessments
- Undertake review of Construction Phase Plan and feedback comments to ensure suitable.
- Check PC is providing adequate welfare facilities
- Review RAMS, ensuring adequate measures are in place in view of the COVID-19 guidance (to include method statement for self-distancing)
- Arrange survey supervision - liaise with Construction Delivery Team
- Hold and facilitate weekly meetings to discuss progress and programme.
- Undertake financial management of the survey programme and updating key milestone dates to Planner (for P6).
- Assist Programme Delivery Manager on change control.
- Seek approval of any changes to survey programme and budget from Programme Delivery Manager and Asset Needs Manager.
- Attend monthly finance meeting/s WD-6 (with contractors) and WD-1 (with HE Finance team)
- Review and advise approval of invoices and completion of Final Account.
- Manage Early Warning and CE's under the NEC4 contract
- Collate the results from the survey. Check they are adequate and in accordance with the contract specification and arrange to hand to Drainage Asset Lead for review and further comment.
- Support Asset lead upload data to the relevant asset database.

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More information

Attachments

• 2-281 Award Letter.docx
• Tender notice
• n/a

• 2-281 Award Letter v2.docx
• Tender notice
• n/a

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Award information

Awarded date

13 January 2021

Contract start date

13 January 2021

Contract end date

31 March 2021

Total value of contract

£210,397.11

This contract was awarded to 1 supplier.

Mott Macdonald

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About the buyer

Address

The Cube, Wharfside Street
Birmingham
B1 1RN
England

Email

Spats_Framework_Lots_2to6@highwaysengland.co.uk