Published date: 26 February 2021

Last edited date: 26 February 2021

This notice was replaced on 26 February 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 26 February 2021, last edited 1 March 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Laboratory, optical and precision equipments (excl. glasses) - 38000000

  • Software package and information systems - 48000000

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

East Midlands

Value of contract


Procurement reference


Published date

26 February 2021

Closing date

29 March 2021

Closing time


Contract start date

17 October 2021

Contract end date

16 October 2026

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works.

The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on - testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design.

During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. This will need to interface with the lab based system and the network systems currently used.

We monitor samples and tests associated with :-
Hazardous contamination such as Tar
Water Quality
Noise Levels
On Site skid resistance
On Site texture depth measurement
On Site longitudinal Regularity
On Site density

We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position.

Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface.

The materials Laboratory manages under a UKAS quality system, the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should say so. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc.

The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables, import results from partner organisations. Take survey data and manipulate the data easily, this will need to be accommodated within the system.

More information

Previous notice about this procurement

ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase

  • Opportunity
  • Published 26 February 2021, last edited 26 February 2021


About the buyer

Contact name

Jenny Price


Chatsworth Hall


+44 1629536869