Published date: 26 February 2021
Last edited date: 1 March 2021
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Laboratory, optical and precision equipments (excl. glasses) - 38000000
Software package and information systems - 48000000
IT services: consulting, software development, Internet and support - 72000000
Location of contract
East Midlands
Value of contract
£275,000
Procurement reference
DERBSCC001-DN527842-34601239
Published date
26 February 2021
Closing date
29 March 2021
Closing time
11am
Contract start date
17 October 2021
Contract end date
16 October 2026
Contract type
Service contract
Procedure type
Other: Other
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works.
The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on - testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design.
During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. This will need to interface with the lab based system and the network systems currently used.
We monitor samples and tests associated with :-
Soils
Aggregates
Asphalts
Concretes
Hazardous contamination such as Tar
Water Quality
Noise Levels
On Site skid resistance
On Site texture depth measurement
On Site longitudinal Regularity
On Site density
We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position.
Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface.
The materials Laboratory manages under a UKAS quality system, the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should say so. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc.
The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables, import results from partner organisations. Take survey data and manipulate the data easily, this will need to be accommodated within the system.
More information
Previous notice about this procurement
ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase
- Opportunity
- Published 26 February 2021, last edited 26 February 2021
Links
About the buyer
Contact name
Jenny Price
Address
Chatsworth Hall
Matlock
DE4 3FW
England
Telephone
+44 1629536869
jenny.price2@derbyshire.gov.uk
Website
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Closing: 29 March 2021, 11am
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