Published date: 18 April 2018
This notice was replaced on 12 August 2019
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 12 August 2019)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Office and computing machinery, equipment and supplies except furniture and software packages - 30000000
Location of contract
London
Value of contract
£0
Procurement reference
Print2018
Published date
18 April 2018
Closing date
18 May 2018
Contract start date
3 September 2018
Contract end date
31 August 2019
Contract type
Service contract
Procedure type
Competitive quotation (below threshold)
The buyer selects a group of potential suppliers to invite to tender.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Invitation to tender for the supply and maintenance of photocopier/scanning devices and desktop printers
The Architects Registration Board is the UK's statutory regulator of architects. We are an independent, public interest body, set up by an Act of Parliament in 1997. We are a small organisation with 25 members of staff.
We are tendering for the purchase and maintenance of:
• 2 x multi-functional devices (photocopy/scanning) with A4/A3, fax function, B&W/colour print/copy capability;
• a minimum of 2 x desktop printers each with at least 2 paper trays.
Along with the purchase of devices, we require a maintenance contract to sit alongside all machines (to include toner, maintenance, parts, labour and call-outs - contract length and start date to be negotiated) and ideally some form of print management software to incorporate a secure print release function.
Of note: Sharepoint & SQL Server Integration
We operate multiple line-of-business applications that use Microsoft SQL Server databases for storage and retrieval of entity records and also operates Sharepoint 2013 (On Premises) for Records Management / Document Management purposes.
We are seeking a solution that may ultimately facilitate tight integration between these products and the chosen models of Photocopiers. Specifically:
• Scanning documents into Sharepoint Libraries directly from the Photocopier
• Simultaneously specifying Sharepoint metadata values
• Simultaneously validating Sharepoint metadata values against SQL Server entities
• Simultaneously populating Sharepoint metadata values by executing lookups against SQL Server entities
About the buyer
Contact name
Kristen Hewett
Address
8 WEYMOUTH STREET
LONDON
W1W5BU
England
Telephone
0207 580 5861
Website
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