Published date: 12 August 2019

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 18 May 2018

Contract summary

Industry

  • Office and computing machinery, equipment and supplies except furniture and software packages - 30000000

Location of contract

London

Value of contract

£0

Procurement reference

Print2018

Published date

12 August 2019

Closing date

18 May 2018

Contract start date

3 September 2018

Contract end date

31 August 2019

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Invitation to tender for the supply and maintenance of photocopier/scanning devices and desktop printers

The Architects Registration Board is the UK's statutory regulator of architects. We are an independent, public interest body, set up by an Act of Parliament in 1997. We are a small organisation with 25 members of staff.

We are tendering for the purchase and maintenance of:
• 2 x multi-functional devices (photocopy/scanning) with A4/A3, fax function, B&W/colour print/copy capability;
• a minimum of 2 x desktop printers each with at least 2 paper trays.

Along with the purchase of devices, we require a maintenance contract to sit alongside all machines (to include toner, maintenance, parts, labour and call-outs - contract length and start date to be negotiated) and ideally some form of print management software to incorporate a secure print release function.

Of note: Sharepoint & SQL Server Integration
We operate multiple line-of-business applications that use Microsoft SQL Server databases for storage and retrieval of entity records and also operates Sharepoint 2013 (On Premises) for Records Management / Document Management purposes.
We are seeking a solution that may ultimately facilitate tight integration between these products and the chosen models of Photocopiers. Specifically:

• Scanning documents into Sharepoint Libraries directly from the Photocopier
• Simultaneously specifying Sharepoint metadata values
• Simultaneously validating Sharepoint metadata values against SQL Server entities
• Simultaneously populating Sharepoint metadata values by executing lookups against SQL Server entities

More information

Previous notice about this procurement

Supply and Maintenance of Multi-Functional Devices & Printers

  • Opportunity
  • Published 18 April 2018

Award information

Awarded date

19 October 2018

Contract start date

3 December 2018

Contract end date

4 October 2021

Total value of contract

£0

This contract was awarded to 1 supplier.

KONICA MINOLTA BUSINESS SOLUTIONS (UK) LIMITED

Address

Precedent Drive
MK13 8HF
GB

Reference

Companies House number: 01132885

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Kristen Hewett

Address

8 WEYMOUTH STREET
LONDON
W1W5BU
England

Telephone

0207 580 5861

Email

kristenh@arb.org.uk

Website

www.arb.org.uk