Published date: 18 January 2021

Last edited date: 24 February 2021

This notice was replaced on 9 September 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 9 September 2021, last edited 18 May 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

  • Risk management insurance services - 66517300

Location of contract

South West

Value of contract

£430,000

Procurement reference

DDaT20078'

Published date

18 January 2021

Closing date

31 March 2021

Closing time

2pm

Contract start date

2 September 2021

Contract end date

1 September 2026

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

UK Research and Innovation (UKRI) are seeking to procure an integrated Risk and Assurance system (the system) that provides a long-term solution that is adaptable to the complexity of UKRI now and in the future.

The existing risk system, EasyRisk system was implemented as an interim solution when UKRI was formed.

The primary over-arching objective of the project is to implement a suitable long-term solution, through a flexible, integrated and easy-to-use system that can support the diverse risk management and assurance needs of UKRI. The solution adopted will be able to adapt to change in organisational objectives and structure. It will provide improved capability to capture, update, track and present relevant information to stakeholders, enabling effective reporting and informed decision making, at all levels.
The primary objectives of the project, include:

• Improved quality of risk & assurance reporting
• Higher efficiency and effectiveness of risk management by the business
• Increased linkage and integration between Risk, Assurance, and Controls
• Increased linkage to objectives and corporate plan
• New capability to produce KPIs and KRIs

The system will be used across UKRI. This will include the 9 councils and the corporate areas.

The Enterprise Risk Management System (ERM) will also support portfolio, programmes and projects.

The system will support the embedding of the Risk Management Framework and the Assurance Framework. It will be used to manage and support the captured Risk, Assurance, IGRAF (Integrated Governance, Risk & Assurance Framework) and Audit information. Ultimately supporting UKRI by providing information which will help support its decision making.

A fully integrated risk and assurance is the most desirable option, this will form part of Level 1 and 2 as stated below in the requirements documents. To demonstrate our requirements further we have separated them into must have, should have and could have using MoSCoW model. This will allow tender bids to demonstrate their ability to provide our requirements against each criteria.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login'

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 5NN38554N5

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this is unfortunately a system generated error, that is outside of the Contracting Authorities control.

More information

Attachments

Additional text

Additional text

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a suffiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response.
Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice;and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.




About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

About the buyer

Contact name

Jonathan Young

Address

Polaris House
North Star Avenue
SWINDON
SN21FF
England

Telephone

01793 867698

Email

ddatprocurement@uksbs.co.uk