Published date: 21 May 2021

This notice was replaced on 5 August 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 5 August 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Payroll management services - 79211110

Location of contract

East of England

Value of contract

£4,000,000

Procurement reference

CO0095

Published date

21 May 2021

Closing date

21 June 2021

Closing time

12pm

Contract start date

1 August 2021

Contract end date

23 November 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

To support delivery of our resourcing strategies we now need to secure a partner to deliver our vision of temporary worker support services, reflecting ECC's ambition to continue to minimise the use of third-party recruitment agency suppliers and to adopt a talent pool first approach. We are looking for a supplier who can enable our vision that ECC will source it's own temporary talent directly or via our own supply chain and that our chosen partner will provide the technology and service to deliver the engagement of this temporary workforce both contractually and for all timesheet and billing purposes.

We are looking to partner with a temporary worker support service provider who can own the contractual engagement of our temporary workforce, weekly payroll, timesheet, and billing of all temporary workers that will be sourced by the ECC inhouse recruitment team both directly and via our own supply chain of third-party agencies. ECC will attract workers across all worker categories and types either directly or via our own supply chain of third-party agencies. Recruitment and attraction of new temporary staff is out of scope of this procurement and will be managed by ECC. We expect our partner would own the contractual engagement of our directly sourced temporary workforce as well as the other services described, we expect for agency hires that the agency provider (via the ECC DPS) will manage the contractual engagement with our partner responsible for the timesheet, payment and billing to agency suppliers via their provided technology.

The supplier will need to provide an adaptive, legally compliant service and exemplary technology platform to ECC which enables the service provider to contractually engage our temporary workers, contracting such workers to deliver services in the following ways:
• PAYE hourly rate contract for candidates directly sourced by ECC
• PAYE daily rate contract for candidates directly sourced by ECC
• Ltd Company hourly rate contract for services directly sourced by ECC
• Ltd Company daily rate contract for services directly sourced by ECC
• Statement of work arrangements whereby temporary services are only paid upon deliverable milestones not time worked, both PAYE and Ltd Company directly sourced by ECC.
• Pay per assessment arrangements whereby temporary services are only paid upon deliverable assessments not time worked, both PAYE and Ltd Company directly sourced by ECC.
• Umbrella arrangements via compliant umbrella companies.
• Able to adapt and deliver to emerging working arrangement in the talent marketplace

The service must also allow ECC to place temporary workers found via third party agencies on to the timesheet and billing technology platform which must be fully integrated with the Councils existing P2P solution.

Your tender submission must be submitted to the Authority electronically by publishing through this ITT RFX REQ1000245 - CO0095 TWS Payroll Services at https://www.proactisplaza.com:-

More information

Attachments

Additional text

The service commencement date is expected to be 24th November 2021. A transition period is expected between award until the current contract expires on 23 November 2021. The transition will include the following key activities:
• Design and testing of interfaces to achieve a P2P process
• Transfer of temporary workers from the existing to the new supplier
• Cutover of systems and processes from existing to new supplier
• Relationship development

The contract completion date is expected to be 23 November 2025.

ECC is currently replacing its existing financial systems, due to go live October 2021, however if there is any slippage to this implementation then the service commencement date will be pushed back so that full UAT can be carried out prior to go live.

About the buyer

Contact name

Andrew Beaver

Address

COUNTY HALL
CHELMSFORD
CM1 1QH
England

Email

andrew.beaver@essex.gov.uk