Published date: 5 July 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 19 July 2021, 9am

Contract summary

Industry

  • Lighting equipment and electric lamps - 31500000

  • Electrical equipment and apparatus - 31600000

Location of contract

CB9

Value of contract

£75,000 to £90,000

Procurement reference

HTC2021/2

Published date

5 July 2021

Closing date

19 July 2021

Closing time

9am

Contract start date

1 August 2021

Contract end date

31 January 2024

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Haverhill Town Council provides on an annual basis a programme of Christmas illuminations in Haverhill town centre. The focus of the illumination scheme is the annual 'Switch On' event which is usually held on the same evening as the Christmas Market and the annual fireworks display. The Council is tendering with a view to agreeing a contract with a supplier from
1 August 2021.
The contract will then run for three years to include Christmas 2021, 2022 and 2023 and will end on 31 January 2024. The Project Manager for this tender will be an appointed Officer of Haverhill Town Council. Site visits can be arranged in advance of tendering if required.

Written tenders are to be submitted by Monday 19 July 2021. The tender pack will be sealed so as to prevent the contents becoming known. The packs shall not have any external means of identifying the potential supplier.
The tender should include:-
1. The technical specification (details of experience, proposed approach to the works including the list of motifs/decorations planned).
2. A separate document confirming the total price for the three year period. The annual contract value shall be taken as one third of the total price.
3. The names and contact details of two references who have received a similar service in the past 12 months.
4. A copy of your current public and employer's liability insurance.

Contact and submission information:-
1. The tender information should be sent to Haverhill Town Council, Haverhill Arts Centre, High Street, Haverhill, Suffolk CB9 8AR before 9.00am on Monday 19 July 2021.
2. We would welcome site visits before companies submit the tenders. To arrange a site visit, please contact nick.keeble@haverhill-tc.gov.uk
3. Email submissions are also accepted and should be sent with the subject 'Confidential: Christmas Lights Tender' to gary.wilson@haverhill-tc.gov.uk. The same deadline applies for electronic submissions.
4. Any queries or questions raised will be shared with all parties that have indicated a wish to tender.

More information

Attachments

About the buyer

Contact name

Nick Keeble

Address

Haverhill Arts Centre
Haverhill
C898AR
England

Telephone

01440 712858

Email

nick.keeble@haverhill-tc.gov.uk

Website

www.haverhill-tc.gov.uk