Published date: 16 February 2017

This notice was replaced on 29 September 2017

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 29 September 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Software package and information systems - 48000000

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

TW9 4DU

Value of contract

£0 to £60,000

Procurement reference

TNA100

Published date

16 February 2017

Closing date

20 March 2017

Contract start date

1 May 2017

Contract end date

30 April 2022

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Collection Care Department (CCD) is responsible for conservation at TNA. The department documents its activities using qualitative, quantitative and visual data, for example condition reporting, treatment, loans and exhibitions, scientific data from surveys/material analysis and before/after treatment images.
CCD requires an innovative, cloud-based database system to integrate the conservation department's qualitative, quantitative and visual data to improve data management and streamline processes. The system should have the flexibility to grow with the department's changing data needs while being relevant to conservation documentation. It should provide the means to document and record data on the condition and conservation treatment of TNA collection's items, and facilitate the management of conservation projects, as well as loans and exhibitions tracking.
Currently, data is stored across Microsoft Access, Excel, Word, with images stored on a separate drive. Documentation is stored in various places because the department's data needs have outgrown the current Access Conservation documentation database.

More information

Attachments

About the buyer

Address

Kew
Richmond
TW9 4DU
England

Email

procurement@nationalarchives.gsi.gov.uk