Published date: 8 October 2020

This notice was replaced on 15 January 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 15 January 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Access control system - 42961100

  • Doors - 44221200

  • Door blanks - 44221210

    • Door frames - 44221211

    • Door screens - 44221212

    • Door thresholds - 44221213

    • Fire doors - 44221220

    • Locks - 44521100

    • Door locks - 44521110

    • Enhanced security lock - 44521130

    • Building installation work - 45300000

    • Installation of door frames - 45421111

    • Installation of doors - 45421131

Location of contract

England, Wales

Value of contract

£250,000,000

Procurement reference

EEM0063

Published date

8 October 2020

Closing date

19 November 2020

Closing time

3pm

Contract start date

11 January 2021

Contract end date

10 January 2025

Contract type

Works

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 205 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West.

EEM wishes to procure and enter into framework agreements with multiple Contractors for the provision of communal entrance doors ,associated hardware , furniture , door access and automation associated with communal entrance doors including basic and comprehensive communal door service and maintenance agreements including responsive callouts.

The framework will be tendered and awarded based on geographical lots:
Lot 1 - Midlands, Lot 2 - South West, Lot 3 - London and the South East, Lot 4 - The North and Lot 5 - National Coverage

Communal entrance doors and will be:
• Designed to meet the requirements of the Building Regulations
• Available in a range of design and access options to ensure Equality Act compliance
• Available with a range of hardware, furniture and door entry and access control provisions
• Compliant with relevant British standards including BS EN 14351-1 latest edition and BS 6375 latest edition.
• Covered by a minimum 10-year guarantee
• Secured by Design, Certisecure or Loss Prevention Certificate Board certified through PAS 24, STS 202 BR2 or LPS SR2/ 1175
• Vandal Resistance reducing maintenance costs for landlords
• CE marked products to ensure conformity with health and safety and environmental standards
• Available in 30 and 60 minute fire rated doorsets.
In addition to the above listed, the framework will also cover maintenance of communal entrance doors and automatic operators with provision for responsive call outs. Maintenance options will include for basic and comprehensive maintenance covering planned preventative maintenance and responsive maintenance.

Up to six Contractors will be appointed to each geographical lot.
To respond to this tender or review the documentation, please:

1) Go to the portal https://xantive.supplierselect.com
2) If you need to register a new account follow the prompts to set up your organisation;
3) When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed;
4) Select 'EEM0063 Communal Entrance Door Framework' from the list of projects and then 'Create Opportunity'. That will give you access to the basic information;
5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no obligation to submit a response;
6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.

More information

Additional text

Bidders should not submit a bid unless they are able to deliver all elements of the works required .

The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II2.6 takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots .

Call off contracts via this framework should be for communal entrance door installation or maintenance however, door entry system installations will be permitted providing it forms part of a communal entrance door installation and or maintenance contract and does not form the core works to be awarded.

Contractors appointed to the framework must be a member of a relevant door association such as The Automatic Door Supplier Association (ADSA) or The Automatic Door Installation Association (ADIA) or equal approved alternative.

The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential value stated in II.1.5) is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime .
Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated.

This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:

1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk

2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above)

Further details regarding the authorised users of this framework can be found i

About the buyer

Contact name

Amy Wheatley

Address

Unit 3 Maisies Way
The Village, South Normanton
Alfreton
DE55 2DS
England

Telephone

01246 395610

Email

amy@eem.org.uk