Published date: 9 March 2022
This notice was replaced on 15 June 2022
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Opportunity (published 15 June 2022)
Closed early engagement
Contract summary
Industry
X-ray devices - 33111000
Dental X-ray - 33111500
Location of contract
Any region
Procurement reference
tender_301112/1050298
Published date
9 March 2022
Closing date
28 March 2022
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
This Request for Information (RFI) is hereby being issued in relation to an upcoming Requirement. The aim is to seek information about where the market stands in order to better refine our requirement.
Approximate Contract Value: £13,000 (inclusive of all non-recoverable VAT)
Contract Duration: 3+1+1
This contract is below threshold for Public Contract Regulations (PCR) 2015.
1. OPPORTUNITY DETAILS
1.1 The requirement will be issued by Defence Medical Services (DMS), Ministry of Defence.
1.2 The role of the Defence Dental Identification team is to identify fallen Service personnel through forensic dental examination in the field. Without the use of dental digital radiography post-mortem to compare with ante mortem dental images, a positive identification is much less likely to be established.
1.3 Dental radiography is routinely used in forensic dentistry and considered to be an essential part of the identification process, owing to the visual, comparable nature of the Post-mortem and Ante Mortem images.
2. REQUIREMENT OVERVIEW
2.1 The purchase of 2 x handheld x-ray units and tripods is required to ensure the continuous provision of forensic dental examination for the identification of deceased military personnel.
2.2 The tripods comply with Local Radiation Protection Rules in that they allow the operators to stand a controlled distance of 1.5m away from the x-ray tube and patient, and not in the primary beam.
2.3 The system is to be used for routine intra-oral dental direct radiography, compatible with current digital and conventional film systems. The system must be compatible with the current DEXIS™ sensor and DEXIS™ software on the Toughbook laptop and future Digital Defence Imaging (DDI) digital sensor and image capture software.
2.4 The system must have a rechargeable battery to provide 8-10 hours of use per charge and must have battery charging housing
2.5 The system must have a robust protective case for transportation (including aircraft) and to protect against damage.
3. QUALITY STANDARDS
3.1 The Contractor must ensure the system is CE marked to comply with all EU and UK current safety guidelines.
4. AUTHORITY QUESTIONS TO SUPPLIERS
1. Please describe the type of warranty that comes with the product.
2. Do you offer servicing and repair packages? If so, please outline the options available. What
payment structure would you use?
3. Do you think the proposed budget is realistic for the requirement?
4. Please provide any further information, issues or benefits that you could consider relevant in refining the requirement.
Your response is required by 28th March 2022 and will be treated with confidentiality. Answers will not be shared with any of the other supplier.
Please respond to this RFI by contacting joanna.chirwa100@mod.gov.uk
Please note, this is market scoping only, not a competition.
This RFI DOES NOT commit the Authority to initiate the official procurement process.
More information
Additional text
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If deemed necessary, the Authority reserves the right to discuss responses on a 1-2-1 basis with suppliers in order to clarify any responses received.
MINIMUM SYSTEM SPECIFICATION FOR THE INTRA - ORAL DENTAL X-RAY SYSTEM REPLACEMENT
1. Electrical power
230 VAC +/- 10%, single phase, leakage current of 30mA.
5A maximum / 250V.
50 Hz / 60 Hz +/- 2 Hz. 0.8 Ohm line resistance
2. Collimator
Lead shielded, detachable, rectangular.
Shape to match KUR 4.
Must be compatible with current positioning aids.
3. Tubehead - Peak tube potential
Voltage to be between 60 - 70 kVp.
4. Tubehead current
To be provided by the manufacturer to meet the voltage requirement.
5. Tubehead - Radiation Output
Must be greater than 40 micro Gy per exposure (minimum exposure for the digital sensors), and less than 1.7mGy for an adult mandibular molar exposure (measured at the end of the collimator).
6. Tubehead - Filtration
Filtration must be>1.5mm Al.
7. Timer - Selectable exposure times
Simple operator input to select appropriate exposure times.
8. "X-Ray ON" indication
Visual (LED) and audible (Buzzer) on hand-held device.
9. Timer - compensation of mains fluctuations
By automatic correction of exposure time.
10. Ambient Temperature
Operation +10˚C to +40˚C
Transport and storage -40˚C to +70˚C
11. Relative humidity
Operation (No Condensation) 30% to 90%
Transport and storage 10% to 95%
12. Pressure
Operation 700hPa to 1060hPa
Transport and storage 500hPa to 1060hPa
13. Extension operating cable attached to hand-held xray tubehead to allow a minimum of 1.5m controlled distance from the hand-held x-ray tubehead and patient.
In accordance with Local Rules for Radiation Protection in IRR 99 and IR(ME)R 2017.
About the buyer
Contact name
Joanna Chirwa
Address
Defence Medical Services (DMS), Whittington, Coltman House
Lichfield
WS14 9PY
England
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