Published date: 22 April 2022

This notice was replaced on 18 July 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 18 July 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Rubber tiles - 33682000

  • Carpets, mats and rugs - 39530000

  • Carpet tiles - 39531310

    • Industrial carpeting - 39534000

    • Floor coverings - 44112200

    • Linoleum - 44112230

    • Floor-laying work - 45432110

    • Parquet flooring - 45432113

    • Wood flooring work - 45432114

Location of contract

United Kingdom

Value of contract

£6,000,000

Procurement reference

ESPO001-DN551207-00978727

Published date

22 April 2022

Closing date

13 May 2022

Closing time

12pm

Contract start date

6 June 2022

Contract end date

5 June 2024

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

An ESPO national framework agreement for the supply, fit and refurbishment of a number of types of floorcoverings such as carpet, vinyl, rubber, linoleum, laminate and hardwood.

Lot 1 - Supply and/or fitting of carpet, vinyl, resin, rubber and/or Linoleum
Lot 2 - Supply and/or fitting/refurbishment of laminate and/or wood flooring

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

The framework agreement will be suitable for SMEs.

Throughout the Term ESPO shall monitor the Service Providers' financial standings against the Service Providers' financial positions taken on the Commencement Date. In the event that a Service Provider's financial position falls below the position recorded on the Commencement Date, ESPO shall discuss the Service Provider's circumstances with the Service Provider. ESPO reserves the right to terminate the Framework Agreement by serving notice on the Service Provider in writing with effect from the date specified in such notice where (in the reasonable opinion of ESPO) there is a material detrimental change in the financial standing of the Service Provider which:
• adversely impacts on the Service Provider's ability to provide the Services under this Agreement; or
• could reasonably be expected to have an adverse impact on the Service Provider's ability to provide the Services under this Agreement.

In particular, Service Providers will need to ensure that their organisation operates within a reasonable score as shall be determined by use of a credit rating agency.

MI (Management information) for the framework will be collected on a quarterly basis by the Contract Support Officer (CSO).

The CSO will also maintain checks to ensure that any relevant insurances continued to be held.

Social Value will also be expected to be demonstrated from Service Providers and monitored throughout, particularly the right is reserved by ESPO to conduct audits in this area.


To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '16_22' (via "View Opportunities from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender from the website (documents can be found in the first question of the Online Questionnaire, but to see these you will first need to click on "Start my response" followed by "Edit" next to the Question set, and "Answer question" next to the first question).

More information

Previous notice about this procurement

16_22 Flooring (supply, fit and refurbishment)

  • Future opportunity
  • Published 29 November 2021

Links

Additional text

As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

About the buyer

Contact name

Corporate Solutions Procurement Team

Address

Barnsdale Way, Grove Park
Enderby
Leicester
LE19 1ES
United Kingdom

Email

tenders@espo.org

Website

http://www.espo.org/