Published date: 8 June 2016

This notice was replaced on 8 June 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 23 November 2017, last edited 23 November 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Hotel services - 55100000

  • Catering services - 55520000

  • Building and facilities management services - 79993000

    • Refuse and waste related services - 90500000

    • Accommodation, building and window cleaning services - 90911000

    • Laundry-collection services - 98311000

    • Tailoring services - 98393000

Location of contract

East of England

Value of contract

£166,858,000 to £250,287,000

Procurement reference

DIOCB6/028

Published date

8 June 2016

Closing date

9 June 2016

Contract start date

5 September 2017

Contract end date

28 February 2023

Contract type

Service contract

Procedure type

Negotiated procedure

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

This notice serves to announce the issue of an Invitation to Negotiate. It is not to seek expressions of interest for a new opportunity.

The Defence Infrastructure Organisation (DIO) is seeking expressions of interest, via the completion of the Pre Qualification Questionnaire, from Potential Providers (PPs) for managing and delivering the Soft Facilities Management services (Soft FM) detail in this advert, at sites within the East region where the Ministry of Defence (MOD) operates covering the counties of Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire, Rutland, Northamptonshire, Cambridgeshire, Norfolk, Bedfordshire, Suffolk, Hertfordshire and Essex. This Contract is sixth of a number of regional contracts which will be advertised as part of Project HESTIA over two years, which will deliver Soft FM to MOD sites across the UK. PPs must be in a position to bid for the entirety of this contract, whether as a single prime contractor or as a Special Purpose Vehicle/consortium of organisations acting together to deliver the services.

The services required are detailed below, but they may not be required at every site within the region:

Swimming Pool Administration;
Gymnasium & Sports Facilities;
Mail Room;
Photographic, Graphic & Reprographic Services;
Stores & Supply Services;
Establishment Access;
Military mess and non-mess based catering/other short term catering;
Military functions;
Retail;
Refreshments services;
Military mess accommodation/hotel services (including cleaning and bookings);
Cleaning, general and specialist;
Domestic Assistance;
Waste Management;
Tailoring;
Cobbling;
Reception services;
Labour/porterage;
Laundry/porterage;
Laundry/Dry Cleaning;
Portable Toilets.

In addition to the required services above, there is a business opportunity to provide additional retail and leisure at each of the sites, including unofficial and private functions.

This competition will be conducted under the Competitive Negotiated Procedure and in accordance with the Defence and Security Public Contract Regulations (2011). PPs should note that once the contract has been placed, the negotiated procedure without prior publication might be adopted for the procurement of new services which constitute a repetition of similar services carried out under the original contract.

Where applicable, the PP will be required to manage military personnel, in particular Core Catering Manpower (CCM), supplied to the PP as Government Furnished Assets (GFA) in support of the PP's delivery of the service.

A commitment to openness, sustainable development and development/support of Small and Medium Enterprises (SMEs) through the supply chain will be sought by the DIO. The PP will be required to collaborate and work with the appointed DIO managers and other suppliers within the sites for the delivery of the Contract.

More information

Attachments

Additional text

ITN documents added in line with the transparency agenda commitment. Certain information has been redacted due to it's personal; commercially sensitive or secure nature.

About the buyer

Address

Ministry of Defence, Defence Infrastructure Organisation (DIO)
Delancy Building, Marlborough Lines, Monxton Road
Andover
SP11 8HJ
England

Email

DIO-HESTIAEastRgn@mod.uk