Published date: 5 March 2021

This notice was replaced on 23 August 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 23 August 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Printing and related services - 79800000

Location of contract

London

Value of contract

£490,000

Procurement reference

tender_248275/924532

Published date

5 March 2021

Closing date

6 April 2021

Closing time

12pm

Contract start date

1 October 2021

Contract end date

30 September 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The City of London Corporation (the 'City') is undertaking a one stage (Open) procurement process in relation to the provision of a Revenues Print and Mailing Service.

City Revenues is responsible for the collection of most income due to the City of London Corporation: Council Tax, NNDR (Business Rates), Commercial Rents, Residential Service Charges and Sundry Debts.

The required Service will cover daily, annual billing and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax. Annual Billing for NNDR, BID, and Council Tax are critical annual processes which cannot fail. Full end to end Annual Billing testing is a key Service requirement as well as meeting live annual billing deadlines.

The initial Service may be extended to other documents issued by City Revenues such as Commercial Rents and Sundry Debts at the request of the City Revenues Management Team during the length of the Contract.

The Service will also include printing and dispatch of one-off or mail merge personalised documents using a Hybrid Mail solution.

The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 7 years

More information

Previous notice about this procurement

Revenues Print and Mailing Service for the City of London - Soft Market Testing

  • Early engagement
  • Published 26 August 2020

Links

Additional text

This procurement process is being undertaken using the electronic tendering system 'Capital eSourcing' (url:www.capitalesourcing.com). Organisations interested in providing the Service under this procurement, project reference: prj_COL_17482 must register an interest on the system in order to participate and registration is free.

This is a one stage procurement process; therefore, suppliers will need to register an interest on the system and submit a tender submission no later than 12.00 on 06.04.2021 in order to participate. Tender submissions cannot be uploaded after the return deadline.

The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the contract or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.

The requirements of the Service are set out in the procurement documents, particularly the Service Specification - available from: https://www.capitalesourcing.com

Organisations should be aware that due to the contract value (of the Service), any contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their tender, where appropriate.

Any questions relating to this procurement must be made via the correspondence area in the Capital eSourcing system.

About the buyer

Address

City of London Corporation, Guildhall, PO Box 270
London
EC2P 2EJ
England

Telephone

+442073321420

Email

Chris.mulhall@cityoflondon.gov.uk

Website

https://www.cityoflondon.gov.uk