Published date: 1 February 2019

Last edited date: 1 February 2019

This notice was replaced on 18 March 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 18 March 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Other community, social and personal services - 98000000

Location of contract

London

Value of contract

£45,000 to £384,000

Procurement reference

TRN 1747/12/2018

Published date

1 February 2019

Closing date

8 February 2019

Contract start date

1 April 2019

Contract end date

31 March 2022

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

BEIS, together with a number of other Public Sector Organisations, currently run a Holiday Playscheme that is available to all participating members of Public Sector Departments during term and half-term school holiday periods. The contract is for four years and the provision is required to be in place for March 2019, ahead of the commencement of the May 2019 school half-term holidays.

BEIS, together with a number of other Public Sector Organisations, currently run a Holiday Playscheme that is available to all participating members of Public Sector Departments during term and half-term school holiday periods.
The contract is for three years, with the option for a one year contract and the provision is required to be in place for April 2019, ahead of the commencement of the May 2019 school half-term holidays.

The Scheme is primarily aimed at 4-12 year olds, providing a service throughout all school holidays and half-term holidays 8:30am to 5pm. It is not possible to accurately predict the potential demand for the scheme and the Authority does not guarantee take-up rates.

However, the maximum number of available places* is 90 per day (accommodation being the limiting factor) for each school holiday throughout the year (across the three sites) and on average there is 3,665 places* used per annum.
The three sites are:
• Department for Business, Energy and Industrial Strategy, 1 Victoria Street, London, SW1H 0ET
• Department of Work & Pensions, Caxton House, Tothill Street, LONDON, SW1H 9DA
• HM Treasury, 1 Horse Guards Road, London, SW1A 2HQ
The current split of 90 spaces per school holiday across the three sites is:
• Department for Business, Energy and Industrial Strategy: 42
• Department of Work & Pensions: 34
• HM Treasury: 24
* One Place is the provision of One Child for One day from 8:30am to 5pm.

This is a concession contract, BEIS and a few other eligible organisations currently subsidise the cost for employees but not all organisations follow this model.

More information

Attachments

Additional text

If you wish to take part in this procurement please see the attached Tender documents attached to this Notice and send your completed Proposal to Victoria Hill at address stipulated in the "Who to Contact" section.
Any late submissions will not be considered. BEIS reserves the right to halt the procurement process and to not award a contract. BEIS will not be held liable for recovery of costs from unsuccessful bids if a contract is not awarded. All costs will be borne by the bidding organisations. If a contract is created it will be upon BEIS Standard Terms and Conditions or the Short Form Terms and Conditions, which are available on Contracts Finder with this notice. Completed tender submission must be returned by post to BEIS, address given at the top of this advertisement, by noon 2nd February 2019. We require 3 hard copies (one of which must be signed). Electronic versions of your bids are to be sent AFTER the deadline to Victoria Hill (victoria.hill@beis.gov.uk). After reviewing and evaluating the written proposals, BEIS may decide to hold bid clarification meetings with suppliers. If successful and upon contract signature, the supplier is expected to attend a kick-off meeting taking place in mind-March 2019. Project completion is required by 31/03/2022,
unless the option to extend by up to a further 12 months is activated.

About the buyer

Contact name

Victoria Hill

Address

Room 3.141, BEIS HR, Companies House,
Crown Way,
Cardiff
CF14 3UZ
England

Telephone

07720212668

Email

victoria.hill@beis.gov.uk