Published date: 25 June 2019

This notice was replaced on 9 December 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 9 December 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Building surveying services - 71315300

  • Asbestos removal services - 90650000

Location of contract

South East

Value of contract

£410,000 to £460,000

Procurement reference

2019UoS-0159

Published date

25 June 2019

Closing date

29 July 2019

Contract start date

6 January 2020

Contract end date

5 January 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

University of Southampton requires the provision of Management, Re-inspection and Refurbishment/Demolition surveys as detailed in the HSG 264 Asbestos Survey guide, covering the external and internal fabric, mechanical, electrical and water services as indicated by the University of Southampton.

The surveys will be used to assist the University to manage its Asbestos containing Materials (ACM's) within its Estate by providing data to allow the following:

a) Assist the University in meeting its legal obligations with regard to the management of asbestos as defined specifically by Regulation 4 of the Control of Asbestos Regulations 2012 and generally in accordance with the Health and Safety at Work Act 1974 and all other relevant Regulations, Approved Codes of Practice and HSE Guidance notes.

b) Budgets to be developed for the management of ACMs which are in a condition such that they can remain as found and for the repair, enclosure, encapsulation or ultimately the removal of any ACMs which are found to be in unacceptable condition.

The asbestos consultancy services will include the following:

a) The provision of an initial Management survey of all individual buildings on all UK sites owned or managed by the University of Southampton. All Management surveys should be completed within the first 24 months of the contract. The survey is to include a review of existing asbestos data provided by the University. A building schedule is provided in Appendix A.

b) Following the Initial Management survey, the consultant shall provide a programme of re inspection of asbestos containing materials identified on the Universities asbestos register. This rolling programme will be determined in conjunction with the University of Southampton based upon the risk ratings identified in management, refurbishment and demolition surveys. The programme must be updated throughout the term of the contract, including any extension periods.

c) The provision of management, refurbishment and demolition surveys as and when requested by the University on UK sites owned or managed by the University.

d) The provision of routine and non-routine (emergency) sampling and analysis.

More information

Links

Additional text

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1. Log in

2. Click 'Tenders'

3. Locate the relevant project

4. View details

5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')

6. Click on the 'Attach Documents' button and upload your return.

7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.

8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation
in this and all future stages of this procurement. Under no circum

About the buyer

Contact name

Vanessa John

Address

University Road
SOUTHAMPTON
SO171BJ
England

Telephone

023 80591731

Email

V.John@soton.ac.uk