Published date: 4 March 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 5 April 2019

Contract summary

Industry

  • Excavating work - 45112400

  • Landscaping work - 45112700

Location of contract

East Midlands

Value of contract

£9,000

Procurement reference

EP/Sacrifice

Published date

4 March 2019

Closing date

5 April 2019

Contract start date

3 June 2019

Contract end date

28 June 2019

Contract type

Works

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

Yes

Description

BACKGROUND
The Town Council is based at St Johns Chapel, The Butts Belper, Derbyshire. It owns and maintains the Belper Memorial Gardens on King Street, Belper, DE56 1QA. This area used to be the garden of the Strutt family who then gifted the land to the Urban District of Belper in 1920 in memory of those who died in the Great War. The UDC erected a war memorial in the Gardens and it has since been dedicated as a Commemorative Field.
The Council has granted to Belper Arts Festival and the WW1 Group consent to install a sculpture in the Memorial Gardens to honour the sacrifice of those that died in WW1. A mock photograph of the sculpture is included in the quotation documents The sculpture is being fabricated and it is made from steel.
It is proposed to install the sculpture at the area marked blue on the Plan. The area marked yellow requires improvement and these associated works are included in this quotation.
The Council obtained planning permission for the works.
The Council seeks a Contractor to install the sculpture and undertake the associated works. The Town Council has agreed a budget of £9,000 for the works.
SPECIFICATION
SET UP SITE/PRELIMS COSTS/CLEAR SITE ON COMPLETION
REMOVE AND DISPOSE OF HEDGE/SHRUBS -AVERAGE HEIGHT 1.5m x8 m
TAKE UP AND SET ASIDE FOR REUSE METAL CORNER DETAIL x 2 no
TAKE UP AND SET ASIDE FOR REUSE METAL/TIMBER SEATS x 2 no
TAKE UP EXISTING CLAY BRICK PAVERS 18 m2
CLEAN UP FOR REUSE CLAY BRICK PAVERS (ASSUME 50%)
DISPOSE OF UNUSABLE CLAY BRICK PAVERS (ASSUME 50%) 9 m2
TAKE UP AND RELAY EXISTING STONE KERBS L=VARIES W=230MM D=150mm x 18 m
PROVIDE AND LAY STONE KERB TO MATCH EXISTING 1.2 m
PREPARE EXISTING FORMATION TO RECEIVE PAVING -18 m2
LAY REUSED PAVINGS ON SAND BED/SAND JOINTS 9 m2
PROVIDE AND LAY RECLAIMED CLAY BRICK PAVING 9 m2
REFIT CORNER DETAIL 2 no 87.67 175.34
REFIT SEATS 2 no
CLEANING OF STONE KERBS ON COMPLETION 18 m
SPECIALIST CLEANING OF MOSAIC ON COMPLETION 1 m2
EXCAVATE FOR AND CAST PAD FOUNDATIONS 2 no
DRILL AND FIX NEW SUPPORT FRAMEWORK (SUPPLIED BY OTHERS) TO PAD FOUNDATIONS
FIT NEW PRECAST STONE PLINTH (SUPPLIED BY OTHERS)
FIT "Sacrifice" MEMORIAL (SUPPLIED BY OTHERS) TO FRAMEWORK (assume n.e 1.0 tonnes)

Attached is the plan of the works and photographs of the area

Costs and Payment
The Council will pay the successful contractor on receipt of an invoice after the work has been completed.
The Council will retain 10% of the contract price for 6 months after the work is completed.

EVALUATION OF QUOTATION

Submission
Quotations should be returned on the attached proforma by 10.00am on Friday 5 April 2019 in a sealed envelope marked "Sacrifice Quotation" for the attention of the Town Clerk, Belper Town Council, St Johns Chapel, The Butts, Belper, DE56 1HX.

Evaluation
The Quotation will be evaluated by a small group of Councillors and will be assessed as follows
• 50% cost
• 50% quality - assessed by references, evidence provided of methods, evidence provided of high quality sim

More information

Attachments

  • Photo 1.jpg
  • Technical specifications
  • Photograph of site 1

Additional text

Additional photographs are uploaded to the Council's website. See www.belpertowncouncil.gov.uk

About the buyer

Contact name

Elisabeth Page

Address

St Johns Chapel
The Butts
BELPER
DE56 1HX
England

Telephone

01773822116

Email

clerk@belpertowncouncil.gov.uk

Website

www.belpertowncouncil.gov.uk