Published date: 20 August 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 1 September 2020, 12am

Contract summary

Industry

  • Closed-circuit television apparatus - 32231000

  • Closed-circuit television cameras - 32234000

  • Surveillance and security systems and devices - 35120000

    • Armoured or reinforced doors - 44421500

    • Electronic security lock - 44521120

    • Enhanced security lock - 44521130

    • Electrical installation work - 45310000

Location of contract

London

Value of contract

£25,000,000

Procurement reference

FWK 1129

Published date

20 August 2020

Closing date

1 September 2020

Closing time

12am

Contract start date

4 January 2021

Contract end date

3 January 2025

Contract type

Works

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Authority is looking to engage two contractors for the supply and installation of security equipment over a maximum term of 6 years (initially a 4 year term with potentially two 12 month extensions). Once appointed onto the framework, mini-competitions or direct awards will be issued based on the NEC3 or NEC4 suite of contracts. An invitation to tender (ITT) will be issued providing full details of the framework. Works will be awarded by mini-competition or direct award, where value for money can be demonstrated. The allocation of the work via direct awards, and to maintain a position on the framework, is likely to be subject to a performance management regime using key performance indicators.
The SQ/ITT documents will be accessible at the Houses of Parliament's e-procurement portal: http://in- tendhost.co.uk/parliamentuk . To access the document select the tender reference FWK1129 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In- Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this suitability questionnaire, and for the full uploading of documents, prior to the closing date of 12.00 noon UK time on 1st September 2020. Late submissions will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

More information

Previous notice about this procurement

Supply and installation of Electronic Security Equipment across the Parliamentary Estate

  • Future opportunity
  • Published 17 July 2020

Additional text

In accordance with regulations 15(2)(a), 21(3) and 53(4) Public Contracts Regulations 2015 the procurement and performance of the contract must be accompanied by special security and confidentiality measures in accordance with administrative provisions in force by the Authority aimed at protecting the confidential nature of information. The procurement will be by a three-stage process: • Stage 1 Suitability Assessment: The Authority will issue a Suitability Questionnaire (SQ) and other reference documents on 18 August 2020 to assess the suitability of the applicants that have expressed interest by registering PPCS In-Tend e-procurement site. Other documents will be made available to applicants for completion at this stage and relate primarily to the special security and confidentiality measures. The completed SQ together with the HMG Baseline Personal Security Clearance (for the key staff likely to be handling the tender documents) and Non-Disclosure Agreement Forms should be returned by 01 September 2020 at 12:00. The assessment of the SQ is estimated to commence on 02 September 2020 and be completed by 15 September 2020 ; • Stage 2 Application of special security (security clearance) and confidentiality measures: Those suppliers that have passed the suitability assessment and provided an executed Non-Disclosure Agreement will be required to obtain HMG Baseline Personal Security Clearance (for their key staff handling the tender documents) prior to being able to access the tender documents (only suppliers whose staff have passed the HMG Baseline Personal Security Clearance will be able to access tender documents). ; • Stage 3 Invitation to Tender: The target date for tender documents to be issued is 20 October 2020 following the Stage 2 security & confidentiality clearance process. Those suppliers that pass the SQ and can demonstrate that they can meet the special security measures (as may be updated or amended, from time to time, to meet new security requirements) applicable at this stage of the procurement will receive the tender documentation. The closing date for the tender submission is estimated to be 19 November 2020. Note that further special security measures will apply during the Stage 2 tender process and, furthermore, to the Successful Contractors once appointed, in respect of: • Viewing of project related documents that are deemed by the Authority to be "Restricted" or "Highly Restricted" during the tender period • Meet the Non-Functional Security Requirements as evidenced in the tender returns • Execution of a Security Aspects Letter and Information Security Management Plan following contract award • Comply with the Parliamentary Protective Marking Scheme regarding the marking of information • Site operatives to obtain the HMG Baseline Personal Security Clearance

About the buyer

Contact name

Richard Spear

Address

Parliament Square
LONDON
SW1A0AA
England

Email

spearr@parliament.uk