Published date: 14 December 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 29 January 2024, 12pm

Contract summary

Industry

  • Road-construction materials - 44113000

  • Construction work for highways, roads - 45233100

  • Main road construction works - 45233121

    • Construction work for highways - 45233130

    • Highway maintenance work - 45233139

    • Roadworks - 45233140

    • Road-maintenance works - 45233141

    • Road-repair works - 45233142

    • Traffic-calming works - 45233150

    • Footpath construction work - 45233161

    • Various surface works - 45233200

    • Surface work for highways - 45233210

    • Surface work for roads - 45233220

    • Surface work for streets - 45233252

    • Surface work for footpaths - 45233253

    • Pedestrian ways construction work - 45233260

    • Erection of road-barriers - 45233280

    • Installation of road signs - 45233290

    • Installation of bollards - 45233291

    • Installation of street furniture - 45233293

    • Foundation work for roads - 45233320

    • Stage construction works - 45237000

    • Snow-clearing services - 90620000

    • Ice-clearing services - 90630000

    • Gully cleaning services - 90641000

    • Gully emptying services - 90642000

Location of contract

London

Value of contract

£170,000,000

Procurement reference

ITTH121 and ITTH126

Published date

14 December 2023

Closing date

29 January 2024

Closing time

12pm

Contract start date

2 December 2024

Contract end date

1 December 2030

Contract type

Works

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The London Borough of Havering invites expressions of interest from suitably qualified and experienced organisations in relation to its contract for the delivery of a programme of term maintenance, capital works projects, and Street Lighting across its network of highways and infrastructure in Havering.

The works and services to be provided under the Contract are comprehensive and cover all the routine, reactive and planned works that need to be delivered by the Authority to achieve the outcomes as set out in the Contract. The Authority is seeking a contractor to deliver the works and services in a way that will maximise the use of the latest technology, processes and management techniques to deliver high quality services that are customer focused, right first time and provide excellent value for money for the Authority whilst supporting and enhancing the Authority's aims and values.

Works will be within the boundaries of the London Borough of Havering.

The Authority is conducting this procurement through the competitive procedure with negotiation as provided for by the Public Contracts Regulations 2015 (as amended) ('PCR').

The minimum requirements and the award criteria shall not be subject to negotiation.

Contracting authorities may award contracts on the basis of the initial tenders without negotiation where they have indicated, in the contract notice or in the invitation to confirm interest, that they reserve the possibility of doing so.

The contract value is indicative at this stage, based on the amount of funding available to the Council, and is for the full ten year term of the contract (6 years + 4 year option to extend).The estimated values are provided as an indication of potential spend only, it is not guaranteed and is at all times subject to the Tenderer(s) providing a satisfactory service under the Contract(s).

To participate in this procurement, Potential Providers must first be registered on the Oracle Fusion e-tendering portal. Registration on to the portal is free.

It is imperative that suppliers read all guidance documents on:
• How to register as a supplier for the tender
• How to submit a bid for the tender

These documents are available to view here https://www.havering.gov.uk/info/20071/doing_business_with_us/387/how_we_buy/2

Suppliers that would like to take part in this tender process are invited to 'Express Interest' upon which they will be given access to the full tender documentation delivery through the e-tendering system.

All information regarding this Tender can be downloaded from the Portal and completed submissions and additional documentation should be submitted in accordance with guidance accompanying this Tender. Tenderers have access to their own submission and are able to amend these until the tender deadline.

The Contract will be for an initial term of 6 years subject to satisfactory performance by the Service Provider against agreed Key Performance Indicators, with options to extend.

More information

Attachments

  • CMS Requirements.pdf
  • Bidding documents
  • As part of this contract for Street Lighting The Contractor will be required to procure, install and manage a CMS system. Please refer to the attached document for further information.

    Full details of requirements will be included within the specification documents.

Additional text

The Authority's needs and requirements for the Contract are included in the procurement documentation.

Following submissions of the completed SQs, the Authority will apply the selection stage criteria, as set out in the procurement documentation. The Authority intends to select up to three (3) economic operators for each Lot to progress from the SQ stage to the invitation to participate in negotiation and invitation to submit initial solutions stage. The Authority will then commence negotiation with the bidders who have passed the SQ Stage and at the conclusion of
these negotiation meetings, bidders will be required to submit their final solutions.

Following evaluation of initial solutions, once the Authority identifies the solution/solutions capable of meeting its needs, negotiation will be concluded and bidders invited to submit a final tender before a bidder is selected that represents the Most Economically Advantageous Tender.

The Applicants will be ranked in order of their total scores. The Authority intends to take the top 3 ranking Applicants for each Lot through to the Initial Tender stage. However, if the scores are closely tied (within 1%) the Authority reserves the right to take a maximum of 5 Applicants through to Initial Tender stage for each Lot.

The Authority reserves the right to not enter into negotiations if a solution is found at ITN stage that is capable of meeting the Authority's requirements.

TUPE is likely to apply to this procurement.

Full details of the scope and requirements for the opportunity will be set out in the tender documentation to be issued by the Authority.

All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Selection Questionnaire and the procurement process as a whole. Under no circumstances will the Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.

Applicants should note that the procurement documentation provide indicative information of the Authority's approach in the procurement process at this stage and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documentation and final details and versions will be confirmed to those applicants who are invited to participate in negotiation.

About the buyer

Contact name

Rebecca Nippress

Address

Town Hall, Main Road
ROMFORD
RM13BB
England

Telephone

01708 434017

Email

rebecca.nippress@havering.gov.uk