Published date: 16 May 2019

Closed early engagement


Closing date: 12 June 2019

Contract summary

Industry

  • Payroll management services - 79211110

Location of contract

Any region

Procurement reference

1597

Published date

16 May 2019

Closing date

12 June 2019

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The purpose of this Prior Information Notice is to initiate market engagement and it is not being used as a call for competition. This PIN is intended to:

1. Inform the market of an imminent procurement for Managed Payroll, HR, and Expenses services, being commissioned by the Institute for Apprenticeships and Technical Education (and therefore enable the market / suppliers to begin to plan for this). Within the context of the services required there are likely to be 3 linked components:
i. Software accessed over the internet and hosted in the Cloud
ii. Work with the Institute to implement and set-up the service
iii. Provide the Institute with a managed service and support mechanism.


2. Provide a survey for you to express your interest, and support the Institute to develop its requirements.

Survey is in the Attachments.

More information

Attachments

Additional text

The purpose of this proposed procurement will be to select and appoint a supplier to be responsible for the provision of a Payroll, HR and expenses system as follows:

1. HR functionality to include as a minimum: core HR; MI & Reporting; and Absence Management; Future nice to have's may include Self Service, Recruitment and On-boarding, Performance & Talent Management and Learning & Development;
2. A payroll system including: Set-up and configuration management; basic payroll functions; allowances/deductions and other payments; on-boarding, leavers, absence & transfers Benefits; payroll self-service; payroll reporting and payroll process journals and outputs;
3. Expenses system including: Core requirements; Self Service; Rules/Approvals; Communications; Reporting/Audit and Configuration

The Institute plan to adopt and implement a new payroll system for its staff and contractors. The supplier shall provide a solution be capable of supporting at least 200 employees for HR and Payroll. The Expenses is to cover for about 200 employees and 500 non-employees.

The supplier must ensure the core Payroll, HR and Expenses solutions are sufficiently available to the end user by 1st Nov 2019.

This requirement will be sourced via G-Cloud framework. The initial contract is for 2 years with the option to extend for a further 1 + 1 year pending approval.

About the buyer

Address

The Institute for Apprenticeships and Technical Education (The Institute)
151 Buckingham Palace Road,
London
SW1P
England

Email

philip.marchand@education.gov.uk