Published date: 14 June 2022

Last edited date: 26 September 2022

This notice was replaced on 7 October 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 24 January 2023)

Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.


Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

United Kingdom

Value of contract

£80,000

Procurement reference

FCTRFQ06/22-01

Published date

14 June 2022

Approach to market date

7 October 2022

Contract start date

1 December 2022

Contract end date

30 November 2025

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Please note this is a Prior Information Notice and is not a call for competition.

ESPO are looking for a holistic end to end Document Handling and Workflow solution. Primary functionality required would focus on incoming Sales Order processing, although a range of further document handling capabilities should also be available. Any solution should be cloud-based, fully supported, compliant with relevant legislation, and secure.

Required functionality would include:

- Incoming document processing:

o Extraction of order data from emails, PDF's, scanned docs etc

o Automated insertion of order information to the System 21 ERP application

- Outgoing document creation, formatting and distribution:

o conversion of machine data to formatted customer facing documents (Invoices, Statements, Order Acknowledgments and similar)

o distribution via email, or to print/mail

- Document Workflow automation capabilities:

o Routing and tracking of document processes

- Secure archiving and retrieval:

o Cloud-based storage of captured or created documents

o Searchable retrieval of stored documents

To express an interest: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 'FCTRFQ06/22-01' (via "View Opportunities" from the 'EastMidsTenders' Portal); d) Express an interest.

More information

Spend profile

This table displays the spend profile of the notice
Financial year Budget
2022/2023 £26,666
2023/2024 £26,666
2024/2025 £26,666

Links

About the buyer

Contact name

Food, Communities and Technology Procurement Team

Address

Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
England

Email

tenders@espo.org

Website

https://www.espo.org/