Condition Survey, Asset Register & 5 year Maintenance Plan

Contract summary

Industry

• Architectural, engineering and surveying services - 71250000

Location of contract

London

Value of contract

£5,000 to £10,000

Procurement reference

HM024

Published date

17 February 2016

Closing date

16 March 2016

Contract start date

1 April 2016

Contract end date

31 July 2016

Contract type

Service contract

Procedure type

Open procedure

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

1. Condition Survey
1.1 A detailed internal and external condition survey is to be
undertaken on all of the buildings that are located across the two
separate sites.
1.2 All visible elements of mechanical and electrical installation are
to be surveyed and reported on. The scope of works is to include
(but not limited to) the following:
 All Mechanical installations: gas supplies, water supplies,
heating installations, mechanical ventilation, air
conditioning, comfort cooling, external plant etc.
 All Electrical installations: power, lighting, socket
outlets, data installations, fire alarm, communication
facilities etc.
1.3 Each element in the report is to be identifiable by its own unique
reference with the following information being provided for each
element:
 Description
 Number of units or the surface area / length / height (as
appropriate)
 Condition of the element and any defects identified
 Recommendations for any work considered necessary during the
maintenance period.
 Estimated cost of the recommended work
 The considered priority of the works
Each element in the report is to be identifiable by its own unique
reference with the following information being provided for each
element:
 Description
 Number of units or the surface area / length / height (as
appropriate)
 Condition of the element and any defects identified
 Recommendations for any work considered necessary during the
maintenance period.
 Estimated cost of the recommended work
 The considered priority of the works
2. Asset Register
2.1 An updated buildings register detailing all plant and machinery is
to be produced. The format of this is to be the same as the
Condition Survey, but with the details of condition, recommended
works, budget estimates and priority deleted, and replaced with an
expanded description where appropriate.
2.2 In preparing the register of plant and machinery a record of its
current condition, anticipated lifespan and recommendations for
replacement are to be noted.
3. 5 Year Maintenance Plan with Costs
3.1 The result of the condition survey, along with suggestions for
environmental improvement works are to be used to produce a 5-year
planned preventative maintenance plan. The plan is to include
costs commencing in the financial year 2016/17. Where works are
essential in nature these should be programmed to be undertaken
as soon as possible. The remaining items of work are to be then
assembled into efficient packages of work to allow costs to be
spread out evenly over the 5-year period.
3.2 Minor works at easily accessible levels will normally be carried
as part of the Horniman's routine maintenance programme and should
not be included in the maintenance plan.

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More information

Attachments

• M&E Condition Survey Scope of Works.pdf
• Scope of Works

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Award information

Awarded date

1 April 2016

Contract start date

1 April 2016

Contract end date

31 July 2016

Total value of contract

£5,750

This contract was awarded to 1 supplier.

Ridge and Partners

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About the buyer

Contact name

Kirsten Walker

Address

100 London Road
London
SE23 3PQ
England

Email

kwalker@horniman.ac.uk