Published date: 17 January 2022

Last edited date: 24 February 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 25 March 2022, 12pm

Contract summary

Industry

  • Agricultural, farming, fishing, forestry and related products - 03000000

  • Repair and maintenance services - 50000000

  • Sewage, refuse, cleaning and environmental services - 90000000

    • Recreational, cultural and sporting services - 92000000

Location of contract

IP224PH

Value of contract

£5,000

Procurement reference

SAX TC/001/2022

Published date

17 January 2022

Closing date

25 March 2022

Closing time

12pm

Contract start date

1 April 2022

Contract end date

31 March 2025

Contract type

Works

Procedure type

Single tender action (below threshold)

A direct contract with a single supplier, without competition.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

SAXMUNDHAMTOWN COUNCIL
Saxmundham Town Council is seeking tenders for the grounds maintenance including grass cutting, litter picking, watering of floral displays for the period of 1 April 2022 - 31 March 2025.
Overall Requirement
This is a three year contract with a reserved annual break clause by SaxmundhamTown Council (to be the subject of an annual satisfactory performance review of the contractor).

Quotation Requirements:
• Written quotation (Annual Cost per year - Years 1 to 3showing inflationary increases if desired)
i.e. Year 1 - £xx.xx
Year 2 - £xx.xx
Year 3 - £xx.xx
Copy of public liability insurance
• Copy of company Health and Safety Policy
• Sample Method Statements
• Sample Risk Assessments
• The council has an expectation that contractors will include a copy of their environmental strategy/policy which explains how your company takes care of the environment. It may include
recycling, energy use, and ways of improving biodiversity.
Failure to supply any of the above will result in the Tender being rejected.
Contact name and number:
Roz Barnett
Saxmundham Town Clerk/RFO
The Town House, Station Approach, Saxmundham, IP17 1BW
Tel: 01728 604595 Mobile Tel: 07508677873
Quotations to be received by Friday the 18 February 2022. The contract will be paid quarterly (on invoice). The regular annual cost divided over the period April - March (inclusive). Any additional works commissioned during the month should have a separate order number and be itemised and invoiced separately.
Tender documents should be emailed to townclerk@saxmundham-tc.gov.uk
For the Attention of the Town Clerk, SaxmundhamTown Council.

Details of the winning contract will be published IAW Local Government Transparency Code 2014.

Roz Barnett
Saxmundham Town Clerk

General Notes for Contractors:
1. Please itemise the quotation per section using the attached tables.
2. Please note that where there is grass cutting it is expected that the area is litter picked before mowing.
3. Where hedge cutting, grass cutting and leaf clearance activities take place the arisings should be cleared to a designated area on site.

More information

Attachments

About the buyer

Contact name

Rosalind Barnett

Address

Saxmundham
Saxmundham
IP17
England

Telephone

01728604595

Email

townclerk@saxmundham-tc.gov.uk