Published date: 28 January 2022

This notice was replaced on 1 April 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 May 2023)

Closed early engagement


Contract summary

Industry

  • ID cards - 22455000

  • Computer equipment and supplies - 30200000

  • Surveillance and security systems and devices - 35120000

    • Access control system - 42961100

    • Engineering work for security installations - 45222300

    • Security software package - 48730000

    • Servers - 48820000

    • Repair and maintenance services of security equipment - 50610000

    • Security software development services - 72212730

    • Helpdesk and support services - 72253000

    • Software-related services - 72260000

    • Call centre - 79512000

Location of contract

SW1A 0AA

Procurement reference

STC1161

Published date

28 January 2022

Closing date

23 February 2022

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The authority is looking to engage contractors, with capability and capacity to lead, coordinate and deliver a new Automated Access Control System (AACS) software including the hardware platforms that support the software such as servers and terminals (but not door controllers or card readers). The contract will include installation and commissioning of the new software, the ongoing support (including help desk / call centre support) and maintenance and repair of the new AACS software and related equipment for a period of 10 years, with the options to exit at year 5 and year 7 if performance is below the standard required of the contract. There will also be the option for a 1 year (12 months) extension. The Authority will procure some services from the incumbent supplier to enable a smooth transition from the old AACS system software to the new.
In scope will be the Parliamentary Estate including the Palace of Westminster and all outbuildings, any buildings added to the estate in future and decant buildings resulting from Restoration & Renewal (R&R). The new software must have sufficient capacity to cover all planned estate expansion.

More information

Additional text

Electronic responses submitted via email are not acceptable. You will need to register your company details on the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page, where you can log on using you existing username and password to register an expression of interest. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS business support team via email: ppcs@paliament.uk or call +44 (0)2072191600 for further assistance.

Please register your interest for this project through the PPCS In-Tend e-procurement site (Project Reference STC1161). Once you have expressed an interest, please could you download the Expression of Interest Industry Day Form and complete this form with the names, roles and email addresses of the individuals (three maximum) that will take part in the Industry Day. This form should be submitted via the "Correspondence" section of the In-Tend e-procurement portal. After expressions of interests are received the Authority will send out invitations by email for the Industry Day which will be held on Wednesday 23rd February 2022 at 11.00am until 12.30pm. This Industry Day will be delivered via Microsoft Teams where the project team will present the proposed high-level procurement scope, the procurement timelines and there will be the opportunity for questions and feedback from suppliers. This PIN is to gain a better understanding of the supply chain and to gain interest in the future procurement. Expressions of Interest should be made by Friday 18th February 2022.

Please note that none of the information submitted by you as part of this market engagement will be used in any way for future supplier selection or tender evaluation purposes. Information gathered is strictly only for market engagement and to inform the Authority of the market interest in the future scope of services and inform the sourcing options that may be available.
Interested parties and suppliers are invited to submit feedback in response to the Industry Day and to confirm their interest in a possible future tender opportunity to offer relevant professional services to the Authority.
This PIN is not a call for competition and a contract notice will be published in compliance with UK Defence and Security Public Contracts Regulations 2011.

About the buyer

Contact name

David Martin

Address

Parliament Square
LONDON
SW1A0AA
England

Email

martindb@parliament.uk

Website

https://in-tendhost.co.uk/parliamentuk/aspx/Home