Published date: 22 May 2024
Last edited date: 23 May 2024
This notice was replaced on 7 February 2025
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Opportunity (published 7 February 2025, last edited 11 March 2025)
Closed future opportunity - This means that a potential contract has passed its approach to market date. A buyer can choose to consider any supplier interest or convert this notice into an opportunity ready for live procurement.
Contract summary
Industry
Office machinery, equipment and supplies except computers, printers and furniture - 30100000
Printers and plotters - 30232100
Colour graphics printers - 30232130
Software package and information systems - 48000000
Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment - 50300000
Document management software development services - 72212311
Systems and technical consultancy services - 72220000
Office automation services - 72513000
Auditing services - 79212000
Survey services - 79311000
Business and management consultancy and related services - 79400000
Reprographic services - 79520000
Printing and related services - 79800000
Library management services - 79995000
Location of contract
United Kingdom
Value of contract
£800,000,000
Procurement reference
RM6361.
Published date
22 May 2024
Approach to market date
11 December 2024
Contract start date
13 September 2025
Contract end date
12 September 2029
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments.
CCS will be partnering with YPO and ESPO to put this agreement in place.
The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement.
The duration of the Framework Agreement is four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement.
More information
Spend profile
| Financial year | Budget |
|---|---|
| 2025/2026 | £200,000,000 |
| 2026/2027 | £200,000,000 |
| 2027/2028 | £200,000,000 |
| 2028/2029 | £200,000,000 |
Additional text
-
This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market.
Crown Commercial Service intends to hold market engagement sessions during June 2024 with industry experts and suppliers interested in potentially bidding for the resulting framework contract.
If you are interested in attending a market engagement session please express your interest by emailing rm6361mfd@crowncommercial.gov.uk by no later than midday on Tuesday 31 st May 2024. Further details will then be provided to you.
Your email must clearly state: the name of your organisation, and contact details for the individual(s) who will be participating in the market engagement.
Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction.
The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
The value is an indicative value over 4 years.
The date is the estimated date of publication. CCS will publish an
update PIN shortly providing access to the CCS website page listing
upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice.
The Cyber Essentials scheme is mandatory for Central Government
Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement.
Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on 'producing your carbon reduction plan' please follow this link:
https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and- training-tickets-224041864247
This prior information notice replaces the previous PIN issued on the 16/11/2023 & 22/05/2024
https://www.find-tender.service.gov.uk/Notice/034740-2023
https://www.find-tender.service.gov.uk/Notice/016205-2024
About the buyer
Contact name
The Minister for the Cabinet Office acting through Crown Commercial Service
Address
9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
England
Telephone
+44 3454102222
supplier@crowncommercial.gov.uk
Website
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