Published date: 14 May 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 25 June 2021, 5pm

Contract summary

Industry

  • Electrical machinery, apparatus, equipment and consumables; lighting - 31000000

Location of contract

BN27 3DN

Value of contract

£38,500 to £48,500

Procurement reference

Western Rd Rec Lights

Published date

14 May 2021

Closing date

25 June 2021

Closing time

5pm

Contract start date

17 September 2021

Contract end date

10 December 2021

Contract type

Works

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The works consist of the illumination of the Hailsham Active Circuit within the Western Road Recreation grounds.

The electrical works consist of: -

• Provision of a new UKPN electrical supply
• Associated ground works for the UKPN installation
• Provision of new distribution arrangement in kiosk
• Provision of frost protection heater to kiosk
• Provision of new illumination to Active circuit
• Provision of lighting control
• Associated ground works to column erection
• Testing and commissioning
• Provision of record documentation

This specification has been written at a design stage before the completion of the active circuit installation works and makes the assumption that the kiosk in preparation for the UKPN supply has been erected and furnished with the 3 no outgoing ducts and the required twin wall ducting installation to the entire perimeter of the active circuit as per informed requirement.

• Commencement of the project is dependent on Planning permission being obtained (planning application has been made by Hailsham Town Council).

• Commence of the project is subject to additional funding for the project.

• The funding bid outcome will be known by 7th September 2021. The Tender will be deemed to remain open for acceptance or non-acceptance for not less than one hundred and twenty (120) days from the deadline for submission of bids. The Council may accept the Tender at any time within this prescribed period. The Council shall, however, not be bound to accept the lowest or any bid.

Tenders to be sent via email to: john.harrison@hailsham-tc.gov.uk

Or via post to:

John Harrison, Town Clerk, Hailsham Town Council, Inglenook, Market Street, Hailsham, East Sussex, BN27 2AE

Tenders must not be qualified and must be submitted strictly in accordance with the documentation. Tenders must not be accompanied by statements that could be construed as rendering the tender equivocal and/or placing it on a different footing from other applications.

Only tenders submitted without qualification strictly in accordance with the documentation as issued (or subsequently amended by the Council) will be accepted for consideration. The Council's decision on whether or not a tender is acceptable will be final.

More information

Attachments

Additional text

The successful contractor shall be responsible to ensure that the development of the design from stage 4 information provided and for the design, supply, delivery, installation of plant and materials are included within the tender package.

Testing, commissioning, setting to work and all handover documents should also be provided as part of the works.

It is the successful contractor's responsibility to ensure that the installation is installed in line with the drawings provided and in accordance with all current regulatory requirements and industry standards including but not limited to all CIBSE/IET guidance.

The successful contractor shall carry out the final design and co-ordination of the electrical services as described and to produce fully co-ordinated working drawings. these shall be issued for comment and approval before works are to commence, any works on site before approval shall be at the risk of the successful contractor.

Any change to the stage 4 design provided including modifications and relocation of services shall become the responsibility of the successful contractor including warranties for the altered services.

Please note that all architectural and structural drawings should be examined to ensure the tenderer fully understands the specific nature of the installation. If these are not included within the tender package, these are to be requested from the poster of the tender information.

A site visit must be performed to ensure the site constraints are realised and that the contractor is fully familiar with the site.

The works shall comprise of the complete installation as noted on the drawings and specification this shall provide fully working, tested and commissioned systems as required. This includes providing specified performance and environmental conditions, all ancillary items, and sundry items for the installation to operate efficiently and provision for maintenance to be carried out in a safe and practical manner.

The works should also be completed in line with all relevant regulations, recommendations, British Standards, Code of Practice and industry recognised methods of installation and workmanship.

All works (electrical and groundworks) will be subject to a 12 month defect period, following a snagging visit at the end of the project. All costs for materials, labour and access equipment for any defects within the 12 month period will be liable to the contractor and not the council.

About the buyer

Contact name

John Harrison

Address

Inglenook, Market St,
HAILSHAM
BN272AE
England

Telephone

01323 841702

Email

john.harrison@hailsham-tc.gov.uk

Website

https://www.hailsham-tc.gov.uk/